Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Range $16.50 - $18.00
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Vision Insurance
401(k) savings plan
401(k) matching
Paid Time Off
Holiday pay
Job Description
Oak View Group (OVG) is a renowned global leader specializing in premium live entertainment infrastructure and services. Founded in 2015, OVG has established itself as a powerhouse in the venue development and management industry, overseeing an impressive portfolio that includes seven world-class owned venues along with a diverse client roster of iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions across four continents. With a commitment to excellence and innovation, OVG prides itself on delivering unparalleled experiences in live entertainment and event management.
This particular opportunity is based at the Stormont Vail Events Center, located in the heart of Topeka, Kansas. The Events Center spans an 80-acre site that has a rich history tied to agriculture, exhibitions, education, and entertainment pursuits. The facility itself features the Landon Arena, a 10,000-seat multi-purpose arena built in 1987 and named after the respected Kansas elder statesman, Governor Alfred M. Landon. The venue is known for hosting a variety of events ranging from sports games to concerts and exhibitions, positioning it as a central hub for community and entertainment activities in the region.
The role available is for a full-time Event Coordinator, a critical position within the venue's management structure. The Event Coordinator is responsible for managing all facets of event operations, playing a vital role in ensuring the smooth execution of shows and events at the Stormont Vail Events Center. This role involves overseeing and coordinating activities such as security staffing, labor management, communication between promoters, show representatives, and sports teams, as well as customer service and logistical support. The position offers an hourly wage ranging between $16.50 and $18.00, reflecting the important responsibilities held by the coordinator.
Beyond merely overseeing events, the Event Coordinator collaborates closely with various departments, including the Box Office and Operations management, to develop accurate seating plans and event setups. Timely communication to staff and department heads about event specifics ensures that each event is well-planned and executed successfully. The coordinator is also responsible for preparing event-related reports, working with clients to meet their needs, and handling event settlement processes when required.
The role requires a dynamic individual capable of multitasking under pressure, exhibiting strong leadership qualities, and communicating effectively with a wide range of stakeholders. The intellectual demands involve managing multiple tasks simultaneously, directing and motivating staff, resolving conflicts, and maintaining precise attention to detail. Physically, the role requires regular mobility around the arena and event spaces, frequent communication, and occasionally managing long periods of standing. The work environment varies from quiet office settings to lively, noisy event days, demanding adaptability and resilience from the coordinator.
Oak View Group fosters an inclusive culture that values diversity and innovation. This philosophy is core to their mission of disrupting the sports and live entertainment industry positively. The company is an equal opportunity employer, dedicated to creating a workplace that celebrates diverse voices, promotes equity, and ensures every employee feels valued and empowered.
This position is open until June 30, 2026, and offers comprehensive benefits including health, dental, and vision insurance, a 401(k) savings plan with matching contributions, and paid time off encompassing vacation days, sick days, and 11 holidays. Joining Oak View Group as an Event Coordinator at the Stormont Vail Events Center presents a promising career path for those passionate about event management and live entertainment within a supportive and innovative company environment.
This particular opportunity is based at the Stormont Vail Events Center, located in the heart of Topeka, Kansas. The Events Center spans an 80-acre site that has a rich history tied to agriculture, exhibitions, education, and entertainment pursuits. The facility itself features the Landon Arena, a 10,000-seat multi-purpose arena built in 1987 and named after the respected Kansas elder statesman, Governor Alfred M. Landon. The venue is known for hosting a variety of events ranging from sports games to concerts and exhibitions, positioning it as a central hub for community and entertainment activities in the region.
The role available is for a full-time Event Coordinator, a critical position within the venue's management structure. The Event Coordinator is responsible for managing all facets of event operations, playing a vital role in ensuring the smooth execution of shows and events at the Stormont Vail Events Center. This role involves overseeing and coordinating activities such as security staffing, labor management, communication between promoters, show representatives, and sports teams, as well as customer service and logistical support. The position offers an hourly wage ranging between $16.50 and $18.00, reflecting the important responsibilities held by the coordinator.
Beyond merely overseeing events, the Event Coordinator collaborates closely with various departments, including the Box Office and Operations management, to develop accurate seating plans and event setups. Timely communication to staff and department heads about event specifics ensures that each event is well-planned and executed successfully. The coordinator is also responsible for preparing event-related reports, working with clients to meet their needs, and handling event settlement processes when required.
The role requires a dynamic individual capable of multitasking under pressure, exhibiting strong leadership qualities, and communicating effectively with a wide range of stakeholders. The intellectual demands involve managing multiple tasks simultaneously, directing and motivating staff, resolving conflicts, and maintaining precise attention to detail. Physically, the role requires regular mobility around the arena and event spaces, frequent communication, and occasionally managing long periods of standing. The work environment varies from quiet office settings to lively, noisy event days, demanding adaptability and resilience from the coordinator.
Oak View Group fosters an inclusive culture that values diversity and innovation. This philosophy is core to their mission of disrupting the sports and live entertainment industry positively. The company is an equal opportunity employer, dedicated to creating a workplace that celebrates diverse voices, promotes equity, and ensures every employee feels valued and empowered.
This position is open until June 30, 2026, and offers comprehensive benefits including health, dental, and vision insurance, a 401(k) savings plan with matching contributions, and paid time off encompassing vacation days, sick days, and 11 holidays. Joining Oak View Group as an Event Coordinator at the Stormont Vail Events Center presents a promising career path for those passionate about event management and live entertainment within a supportive and innovative company environment.
Job Requirements
- High school diploma or equivalent
- Willingness to work flexible hours including nights, weekends and holidays
- Ability to multitask and communicate effectively
- Strong organizational and leadership skills
- Basic proficiency in Microsoft Office
- Previous experience in event coordination or related field preferred
- Ability to stand for long periods and move throughout event spaces
- Must be legally authorized to work in the United States
Job Qualifications
- 4-year degree from a college or university preferred but not required
- One year of experience in the same or similar position in arenas, convention centers, stadiums or theaters is preferred
- Ability to work flexible and sometimes demanding schedules including nights, weekends, holidays, and extended hours
- Experience with Microsoft Office products, CAD and Ticketmaster ticketing software preferred
Job Duties
- Advance each show/event with the appropriate show/promoter representative in a timely fashion
- Communicates all event information to the appropriate departments and staff
- Develop accurate event seating information with the Box Office Manager and Operations Manager and ensure that event set-ups are accurate
- Communicates in a timely manner with each department head regarding specific needs and information for each event
- Prepares and distributes Event Data Sheet to all staff and Departments in a timely manner
- Prepares post-event report for all events coordinated
- Meet with facility sports tenants to collect and distribute game requirements and coordinate efforts to produce tenant events
- Work with promoters and agents to coordinate and facilitate client needs for each event and provide cost estimates as required/requested
- Preparation of and submission of expenses for event settlement
- Attend the settlement if required
- Executes other operational duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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