Title Event Coordinator | Full-Time | Stormont Vail Events Center
Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Range $16.50 - $18.00
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Vision Insurance
401(k) savings plan
401(k) matching
Paid Time Off
Holiday pay
Job Description
Oak View Group (OVG) is recognized globally as a premier leader in live entertainment infrastructure and services, operating a dynamic platform that spans venue development, management, hospitality, and sponsorship sales. Since its establishment in 2015, OVG has managed a prestigious portfolio of seven world-class venues and partners with iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions worldwide across four continents. The group is known for its innovative approach to creating extraordinary live event experiences by integrating cutting-edge technology and exceptional customer service.
Located at the Stormont Vail Events Center in Topeka, Kansas, this full-time role offers a lucrative hourly wage ranging between $16.50 and $18.00, alongside a comprehensive benefits package including health, dental, and vision insurance, a 401(k) savings plan with matching contributions, and paid time off encompassing vacation days, sick leave, and 11 holidays annually. The Event Coordinator position embodies a vital role within the venue management sector. The successful candidate will be entrusted with the comprehensive oversight of all event activities hosted at the venue. This includes collaborating closely with promoters, show representatives, and sports teams to develop meticulous event plans and ensure seamless execution.
Key responsibilities involve supervising and managing event operations, from security staffing to labor management, maintaining precise communication channels with department heads, and ensuring that every event setup aligns exactly with outlined arrangements. The role demands an individual capable of multitasking effectively under pressure, demonstrating leadership qualities to direct and motivate teams, and providing exceptional customer service to venue guests. The Event Coordinator will be central to coordinating logistics, event data dissemination, post-event reporting, and financial settlements related to events. These tasks require comprehension of technical aspects, including software tools such as Microsoft Office, CAD, and Ticketmaster ticketing systems.
Beyond logistical capabilities, OVG values inclusivity and diverse perspectives and commits itself to sustaining an environment where innovation flourishes, and excellence is the standard. The Event Coordinator role is integral to this culture, requiring someone who can lead with vision and uphold the high standards that represent Oak View Group’s mission to disrupt and enhance the live entertainment industry globally. This position promises exposure to a fast-paced, vibrant environment where creativity and operational expertise converge to produce world-class events. The role remains open until June 30, 2026, inviting applicants eager to contribute to a company that invests heavily in its people, fosters collaboration, and prioritizes employee well-being and professional growth.
Located at the Stormont Vail Events Center in Topeka, Kansas, this full-time role offers a lucrative hourly wage ranging between $16.50 and $18.00, alongside a comprehensive benefits package including health, dental, and vision insurance, a 401(k) savings plan with matching contributions, and paid time off encompassing vacation days, sick leave, and 11 holidays annually. The Event Coordinator position embodies a vital role within the venue management sector. The successful candidate will be entrusted with the comprehensive oversight of all event activities hosted at the venue. This includes collaborating closely with promoters, show representatives, and sports teams to develop meticulous event plans and ensure seamless execution.
Key responsibilities involve supervising and managing event operations, from security staffing to labor management, maintaining precise communication channels with department heads, and ensuring that every event setup aligns exactly with outlined arrangements. The role demands an individual capable of multitasking effectively under pressure, demonstrating leadership qualities to direct and motivate teams, and providing exceptional customer service to venue guests. The Event Coordinator will be central to coordinating logistics, event data dissemination, post-event reporting, and financial settlements related to events. These tasks require comprehension of technical aspects, including software tools such as Microsoft Office, CAD, and Ticketmaster ticketing systems.
Beyond logistical capabilities, OVG values inclusivity and diverse perspectives and commits itself to sustaining an environment where innovation flourishes, and excellence is the standard. The Event Coordinator role is integral to this culture, requiring someone who can lead with vision and uphold the high standards that represent Oak View Group’s mission to disrupt and enhance the live entertainment industry globally. This position promises exposure to a fast-paced, vibrant environment where creativity and operational expertise converge to produce world-class events. The role remains open until June 30, 2026, inviting applicants eager to contribute to a company that invests heavily in its people, fosters collaboration, and prioritizes employee well-being and professional growth.
Job Requirements
- High school diploma or equivalent
- One year of relevant experience in event coordination or venue management
- Ability to work nights, weekends, holidays, and extended hours
- Proficient in Microsoft Office applications
- Strong communication and interpersonal skills
- Ability to multitask and lead staff effectively under pressure
- Physical ability to move around event sites and stand for extended periods
- Must be able to work in a fast-paced and noisy event environment
- Willingness to comply with venue policies and procedures
Job Qualifications
- Four-year degree from a college or university preferred but not required
- One year of experience in arena, convention center, stadium, or theater event coordination preferred
- Ability to work flexible and demanding schedules including nights, weekends, holidays, and extended hours
- Experience with Microsoft Office products, CAD, and Ticketmaster ticketing software preferred
Job Duties
- Advance each show event with the appropriate promoter representative in a timely fashion
- Communicate all event information to the appropriate departments and staff
- Develop accurate event seating information with the Box Office Manager and Operations Manager and ensure event set-ups are accurate
- Communicate timely with each department head regarding specific event needs and information
- Prepare and distribute Event Data Sheet to all staff and departments promptly
- Prepare post-event reports for all coordinated events
- Meet with facility sports tenants to collect and distribute game requirements and coordinate tenant events
- Work with promoters and agents to coordinate client needs for each event and provide cost estimates as required
- Prepare and submit expenses for event settlement and attend settlement if required
- Execute other operational duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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