Theatre & Dance - Administrative Assistant

Tulsa, OK, USA|Onsite

Job Overview

Compensation

Type:

Hourly

Rate:

Range $16.00 - $22.00

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Professional development opportunities

Retirement plan options

Employee Assistance Programs

On-campus work environment

Job Description

Oral Roberts University (ORU) is a renowned non-profit institution dedicated to making a significant impact on the lives of its students through exceptional education and a strong community culture. With a committed staff and faculty who uphold core values of integrity, excellence, and service, ORU fosters an environment where both students and employees thrive. The university is deeply passionate about its mission and continuously seeks talented individuals to contribute to its dynamic team. By joining ORU, employees become part of a vibrant organization that prioritizes growth, learning opportunities, and a supportive workplace.

The current opportunity is for a full-time administra... Show More

Job Requirements

High school diploma or GED
secretarial or clerical experience
proficiency in Microsoft Office
willingness to learn Banner system
strong communication skills
ability to multitask
attention to detail
professional demeanor
confidentiality awareness
ability to work independently and as part of a team

Job Qualifications

High school diploma or GED required
secretarial or clerical experience required including accurate keyboarding skills
proficiency in Microsoft Office software
willingness to learn Banner system and other applications
strong reading, mathematical, oral, written, grammatical, organizational, and interpersonal skills
ability to articulate information clearly
self-motivated, flexible, multi-tasking ability, and attention to detail
professional demeanor
high level of confidentiality
knowledge of Family Educational Rights and Privacy Act (FERPA) compliance

Job Duties

Type correspondence, requisitions, department meeting agendas and minutes
update student files and budget reports
order supplies and forms
perform reception duties including answering phone calls, taking messages, answering questions, directing students, scheduling appointments, distributing forms, assisting student workers, preparing and receiving faxes, and responding to emails
manage mail duties including delivering, picking up, sorting mail, preparing and sending mailings, prioritizing mail, and preparing material for reproduction
prepare and coordinate Box Office materials for Theatre and Dance productions, tally final bank, make vault deposits, and submit Box Office reports
manage special hooding and departmental reception duties such as room setup, decoration, coordinating posters and artworks, typing reception programs, organizing food, acting as hostess, and supervising student help
prepare, edit, and distribute syllabi, incorporating new procedures and uploading final versions to the university website
transfer theatre production budgets to ORU formats and create monthly budget reports for the Dean
take minutes at department meetings, transcribe and submit for review
update degree plan sheets, make catalog revisions, requisition departmental supplies including textbooks
create applicant files and assist in faculty recruitment arrangements
schedule course offerings and faculty office hours, prepare adjunct faculty appointments and contracts, and handle summer payroll schedules
assist faculty with travel requests
attend required administrative meetings and training sessions
perform other projects as requested by Directors or the college dean

Job Location

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