Temporary Event Planner Assistant

The hiring establishment is a dynamic event planning company specializing in organizing and managing a wide array of events ranging from corporate conferences to social gatherings. Known for its commitment to excellence and attention to detail, the company prides itself on delivering seamless event experiences that leave a lasting impression on clients and their attendees. With a team of experienced professionals, the company focuses on creating tailored event solutions, offering full-service event planning that includes vendor coordination, venue management, logistical support, and administrative assistance. The company is currently looking to expand its team by hiring a Temporary Event Planner Assistant, a role that serves as a critical support function in ensuring the smooth execution of various events. This position is temporary and designed to offer hands-on experience in the vibrant field of event planning, providing valuable exposure to the operational facets of successful event management.

The Temporary Event Planner Assistant will play an integral part in supporting the Senior Event Planner with multiple facets of event coordination. This role involves vendor and venue coordination where the assistant will be responsible for conducting research on decor options and reaching out to potential event venues to secure arrangements. Another key responsibility is logistics support, which includes verifying current rooming lists against registration data by proactively contacting hotels to ensure accuracy and readiness for event participants. Additionally, the assistant will handle various administrative tasks as assigned by the Senior Event Planner from a weekly task list, which may include managing communications, organizing documentation, and aiding in the seamless coordination between different event stakeholders. This role requires someone who is detail-oriented, organized, and comfortable with phone-based outreach, as well as possessing proficiency in Microsoft Office Suite. Although prior event experience is preferred, it is not mandatory, making this an excellent opportunity for entry-level candidates looking to build a career in event management. The Temporary Event Planner Assistant will also benefit from working in a fast-paced, collaborative environment that values professionalism, teamwork, and continuous learning. This position offers a unique opportunity to gain practical knowledge and skills in the event planning industry, contributing directly to the success of memorable and well-executed events.