Temporary Event Coordinator

Building Skills NY (BSNY) is a nonprofit organization dedicated to empowering underemployed New Yorkers by creating pathways to meaningful careers in construction and skilled trades. Partnering with developers, general contractors, subcontractors, and community-based organizations, BSNY offers no-cost skills training programs designed to equip local job seekers with the necessary expertise to succeed in this growing industry. The mission of BSNY is clear: to prepare more local job seekers for construction careers while simultaneously assisting employers in finding a reliable and capable workforce. Through these efforts, BSNY plays a crucial role in fostering economic growth and community development in New York City and its surrounding areas.

This listing is for a part-time, temporary Event Coordinator position based in New York, NY, with a hybrid work arrangement. The role is a four-month contract spanning from June to October 2026. This position offers an excellent opportunity for someone who is passionate about event planning and nonprofit work to contribute meaningfully to an important community event. The contract compensation ranges from $7,500 to $8,000, paid in biweekly installments.

The Event Coordinator will primarily support the planning and execution of BSNY's fall fundraiser, which is a vital part of the organization’s development and communication efforts. Reporting directly to the Director of Development and Communications, the Coordinator will take on a diverse range of responsibilities that include administrative and communication support, as well as managing special projects related to the event. Key functions will include tracking RSVPs from multiple channels, maintaining updated attendee lists, and direct communication with confirmed sponsors and award recipients to ensure their participation and guest information are properly managed.

On the event day, October 1, the Coordinator will provide in-person assistance with setup, guest support, and breakdown, ensuring that all logistical aspects flow smoothly. This hands-on involvement is crucial to the success of the fundraiser and the overall positive experience of attendees and contributors.

In addition to administrative tasks, the Event Coordinator will also be responsible for researching and securing potential raffle prizes and take-home items, reaching out to potential contributors both in person and via phone or email. Managing and updating the event registration page with all sponsor logos and program details will be a critical task to ensure transparency and acknowledgment of key supporters.

The role involves preparing and sending invitations and reminders via email marketing platforms such as Constant Contact or Mailchimp. The Coordinator will also draft acknowledgment letters to sponsors, individual donors, and raffle contributors, fostering strong relationships and gratitude for their support. Furthermore, the Coordinator will collaborate with the development team to create engaging social media materials and media pitches to effectively promote the event and maximize community involvement.

Ideal candidates will bring excellent communication, organizational, and writing skills, alongside proficiency in Excel and Google Sheets to manage data accurately. The ability to quickly learn new digital platforms and seek help when needed is valuable for navigating the various tools used during event planning. Prior experience with email marketing and graphic design platforms like Canva or Adobe InDesign is considered a plus but not mandatory.

This part-time contract role, requiring 20 hours per week, provides a flexible but dedicated work environment. It is well-suited for candidates looking to gain hands-on experience in event coordination within the nonprofit sector or those seeking to contribute their skills to a community-oriented cause. By joining Building Skills NY, you will be part of a mission-driven organization committed to creating sustainable employment opportunities for local residents through targeted workforce development.