Task Force Sales Coordinator

Embergrove Hospitality is a distinguished hospitality management company dedicated to delivering exceptional guest experiences through exemplary leadership, operational excellence, and strategic performance management. Supporting a diverse portfolio of both branded and independent hotels nationwide, Embergrove Hospitality has established itself as a dynamic and growing presence in the national hospitality industry. With a commitment to quality service and innovation, the company fosters an environment where guests receive the highest standards of care, while employees are empowered to grow professionally in a supportive setting. As a full-time employer who values diversity and equals opportunity, Embergrove Hospitality offers career opportunities that provide both stability and the chance to develop in the expanding hospitality sector.

We are currently seeking a diligent and highly organized Task Force Sales Coordinator specializing in Meetings and Events to join our team. This role is designed for individuals who thrive in fast-paced environments and enjoy supporting multiple hotel properties concurrently. The Task Force Sales Coordinator plays a vital role in assisting during periods of leadership transition, high-demand seasons, new property openings, and essential operational shifts. This position entails providing on-site and remote sales support, focusing primarily on the coordination of meetings, events, and group business activities.

The ideal candidate will be responsible for managing the entire lifecycle of group and event inquiries—from initial prospecting through to contract execution and post-event follow-up—ensuring that every detail aligns with Embergrove Hospitality’s brand standards. The tasks include preparing proposals, contracts, banquet event orders, coordinating logistics such as room blocks, catering, audio-visual requirements, and event timing, as well as acting as a liaison between clients and various hotel departments including operations, food and beverage, front office, and revenue management.

This role requires excellent communication skills, the ability to maintain accurate documentation in CRM systems, and a proactive approach to sales support by assisting Directors of Sales and Sales Managers with lead tracking, RFP responses, account management, and sales reporting. The Task Force Sales Coordinator also participates in pre-event and pre-convention meetings and handles reporting functions to monitor group pace, booking trends, and revenue optimization opportunities.

With the opportunity to travel between 50 to 75 percent of the time and a flexible schedule that may include evenings and weekends, this position is perfect for professionals who enjoy variety and travel within their role. Embergrove Hospitality provides competitive salary packages, travel accommodations, health benefits, retirement plans with company matching, paid time off, and career growth prospects within a rapidly expanding portfolio. Join us to play an essential role in the success of our hotels' sales and events functions while growing your career with a renowned hospitality leader.