Task Force Sales Coordinator

Embergrove Hospitality is a leading hospitality management company dedicated to delivering exceptional guest experiences through strong leadership, operational excellence, and performance-driven strategies. With a diverse portfolio that includes both branded and independent hotels located nationwide, Embergrove is committed to supporting and enhancing the operations of its properties to ensure outstanding service and client satisfaction. As a growing company in the competitive hospitality industry, Embergrove Hospitality emphasizes a culture of growth, innovation, and collaboration among its team members, fostering an environment where professional development aligns with the company's dynamic expansion plans.

We are currently seeking a highly organized and detail-oriented Task Force Sales Coordinator specializing in Meetings and Events to join our team on a full-time basis. This role is critical in providing temporary on-site and remote sales support to multiple hotel properties during periods of leadership transitions, high demand, new openings, or operational realignments. The position requires significant travel, offering a dynamic work environment across various locations, with responsibilities focused on ensuring seamless coordination of meetings, events, and group business activities. The ideal candidate will thrive in fast-paced settings, demonstrate excellent communication and organizational capabilities, and contribute to maintaining the high brand standards and exceptional client service synonymous with Embergrove Hospitality.

As the Task Force Sales Coordinator for Meetings and Events, you will be responsible for managing group and event inquiries from initial contact through contract execution, preparing detailed proposals, contracts, banquet event orders, and group resumes. Your role will include coordinating all logistical aspects such as room blocks, catering, audio-visual requirements, and event schedules. Acting as an essential liaison between clients and various hotel departments—including Operations, Food & Beverage, Front Office, and Revenue Management—you will play a pivotal role in facilitating communication and ensuring operational alignment. In addition, you will assist with site tours and client presentations, ensuring all event details are accurately documented and communicated.

This position also involves supporting Directors of Sales and Sales Managers by following up on leads, managing accounts, maintaining data accuracy in CRM systems such as Delphi, CI/TY, or brand-specific platforms, and assisting with requests for proposals and brand lead sources like Cvent or Lanyon. You will be responsible for tracking group pickups, managing rooming lists, coordinating billing, and maintaining organized sales files and documentation. Your efforts will directly support new hotel openings, leadership transitions, and fill temporary staffing needs in sales departments.

Performance monitoring and reporting form a critical part of your responsibilities. You will assist with analyzing group pace, production reports, and booking trends while contributing to monthly sales forecasting and identifying opportunities to maximize revenue through group upsell services. This role demands adaptability, strong multitasking abilities, a client-focused mindset, and cross-functional collaboration skills, which are essential for success in the dynamic hospitality events environment. Embergrove Hospitality offers a competitive salary, travel accommodations with expense reimbursement, comprehensive health benefits including dental and vision insurance, a 401(k) retirement plan with company matching, paid time off, holidays, and ample opportunities for professional growth within our rapidly expanding hospitality portfolio.