Supervisor, Materials Management

The hiring establishment is a healthcare facility located in Tulsa, Oklahoma, known for its commitment to patient care and operational excellence in medical services. This facility is focused on providing top-quality healthcare through efficient management of its various departments, including Supply and Distribution. The department plays a critical role in ensuring that supplies and medical equipment are readily available and properly managed to support the diverse needs of hospital departments. The institution prides itself on maintaining high standards of service delivery, a collaborative work environment, and adherence to regulatory compliance. It fosters an inclusive and dynamic workplace where employees are valued for their expertise and dedication to healthcare support functions.

The role of Supervisor of Materials Management is a full-time, day-shift position (Monday through Friday, 8 AM to 4:30 PM) designed for an experienced professional who will oversee the operations of the Purchasing, Materials Management Department, Central Supply, Postal Services, and Courier Services at the healthcare facility. Reporting directly to the Manager of Supply and Distribution, this supervisory position entails comprehensive responsibilities related to receiving and distributing incoming freight, distributing supplies across hospital departments efficiently and professionally, and managing inventory and departmental expense reporting through accurate data entry into the management information system.

Key functions include overseeing the replenishment and maintenance of medical supplies to supply carts across all departments, including surgical areas. The supervisor is responsible for managing personnel, both direct and indirect reports, ensuring that staff are properly scheduled, trained, and compliant with safety procedures and hospital policies. The role demands proficiency in Microsoft Office applications such as Word, Excel, and Access to prepare reports and analyze data for inventory control and financial management. The Supervisor will collaborate regularly with department directors and managers to optimize supply availability, inventory turnover, and customer service levels.

Additionally, the Supervisor manages courier and postal services, including pickups, deliveries, and vehicle maintenance, to ensure timely and secure transport of goods and records. The position involves maintaining compliance with regulatory standards and internal policies, conducting performance reviews, overseeing hiring and disciplinary actions, and representing the department in various health system meetings and committees. Decision-making responsibilities are significant, requiring the Supervisor to adapt to changing conditions while adhering to general supervisory guidance.

Ideal candidates will have a high school diploma or GED with a preference for a Bachelor's degree in Business Administration, coupled with 3 to 5 years of experience in materials management, and previous supervisory or management experience. Strong interpersonal skills, attention to detail, data analysis capabilities, and customer service orientation are essential traits. This role offers an opportunity to work in a vital healthcare support capacity that contributes directly to the hospital’s operational effectiveness and patient care quality.