State Program Administrator - Campus Events Coordinator

Minnesota State is the third largest system of state colleges and universities in the United States and the largest in the state with 26 colleges, 7 universities, and 54 campuses. Minnesota State is dedicated to making a positive difference—from the students it serves, to business partners, and to its employees. The organization emphasizes equity and inclusion, investing in employee benefits, support resources, as well as training and development opportunities to foster a thriving work environment. Employees at Minnesota State share a strong sense of purpose in their work, connect well with coworkers and communities, and have numerous opportunities for personal and professional growth. The system is committed to improving the state's quality of life by delivering essential services and shaping policies that benefit all Minnesotans.

This full-time, unlimited appointment position is located in Minneapolis and is classified under the bargaining unit of the Minnesota Association of Professional Employees (MAPE). The role offers a competitive salary ranging from $23.98 to $34.69 hourly, which equates to $50,070 to $72,432 annually. The position operates primarily during the day shift hours of 7:00 am to 3:30 pm, Monday through Friday, with required availability during evenings and weekends as necessary. Telework is not eligible for this role.

As a State Program Administrator serving as the Campus Events Coordinator at Minneapolis College, you will play a vital role in organizing and managing logistical planning for a broad variety of events across the campus. This position acts as the key point of contact for both internal and external customers, guiding them from the initial inquiry through to successful event execution. It entails responsibilities including managing and processing facility use agreements and account invoicing, ensuring accurate record keeping of facility usage and rental revenues. You will also facilitate reservations using the event management system (EMS) software, acting as the designated on-site coordinator for events held during evenings and weekends.

The Campus Event Coordinator oversees coordination, guidance, and direction to the team members involved in event setup and execution, including technology support, building maintenance, building services, and general maintenance personnel. You will manage scheduling for daily setups and various tasks, coordinate with vendors such as food service providers and trades staff, and ensure all schedules and event details are clearly documented and communicated to stakeholders. This role also requires liaising with college stakeholders to guarantee that campus-sponsored events uphold high standards and comply with system and college policies.

Excelling in this role requires expert organizational skills, strong communication capabilities, and a deep understanding of relevant rules, laws, regulations, agreements, and contracts involved in event planning. The position demands a well-rounded approach to customer service, with a focus on supporting diverse groups effectively while ensuring compliance with budgeting, financial planning, and collective bargaining agreements.

Minnesota State is an equal opportunity employer that actively encourages applications from diverse backgrounds, including women, minorities, persons with disabilities, and individuals with protected veteran status. Employees enjoy access to some of the most affordable health insurance plans in Minnesota, with benefits that support both professional and personal well-being, such as paid vacation and sick leave, holidays, comprehensive medical, dental, and vision plans, parental leave, pension plans, life insurance, and disability coverage. Additional career support is available through training programs, loan forgiveness opportunities, and an Employee Assistance Program offering confidential support services.