State Fair Administrator 1 or Trainee (NY HELPS)
Job Overview
Compensation
Salary
Range $53,764.00 - $85,138.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Vision Insurance
New York State Pension Plan
Paid Time Off
deferred compensation plan
Flexible spending account
Job Description
The New York State Department of Agriculture and Markets, through its Division of the New York State Fair, plays a pivotal role in supporting and promoting the agricultural heritage and economic vitality of New York State. By organizing one of the largest and most iconic state fairs in the nation, the department fosters education, commerce, entertainment, and cultural celebration around the vital contributions of agriculture to the state's prosperity. This agency is deeply committed to providing a platform that champions New York's agri-business, simultaneously contributing to economic growth, job creation, and increased revenue generation. The Great New York State Fair is a flagship event that showcases New York's rich agricultural resources and provides diverse educational opportunities while offering high-quality entertainment to residents and visitors alike. The broader mission is not only to celebrate agriculture but to ensure the state's agri-economic sector remains vibrant and innovative in the years to come.
The available position is for a State Fair Administrator 1 or Trainee, a key player in the New York State Department of Agriculture and Markets Events Unit. This full-time role is based at the New York State Fairgrounds in Syracuse, NY, and involves a comprehensive schedule typically spanning 37.5 hours from Saturday through Wednesday, from 1:00 PM to 9:00 PM. The schedule might be adjusted based on operational needs with reasonable notice. The State Fair Administrator will supervise and coordinate all aspects of the fair's event management, ensuring seamless execution of large-scale events. Responsibilities include oversight of event staff, coordination of logistics with various departments, management of supplies and equipment, and resolution of operational issues to deliver successful and memorable fairs. The role is crucial in ensuring that all activities comply with contractual, legal, and fair policy requirements, while maintaining smooth operations from setup to breakdown of the event.
Candidates for this position will engage in rigorous oversight of fairground spatial arrangements, service and utility provisions, financial monitoring including expenses and revenue tracking, and collaborative contract and account management with the finance office. The role offers excellent professional and personal development prospects, combining public service with career growth, and provides a chance to contribute significantly to one of New York’s most treasured annual traditions. The position commands a starting salary of $53,764 per year for State Fair Administrator Trainee 1 with a structured two-year traineeship advancing to higher pay grades based on experience and performance. This role is part of the professional workforce represented by the Public Employees Federation (PEF), offering a comprehensive benefits package including health, dental, and vision insurance, pension plans, paid time off, and additional financial benefits. Opportunities for career advancement and participation in programs like the Federal Public Service Loan Forgiveness Program make this position attractive for candidates committed to public service in a dynamic event management environment. The State Fair Administrator is vital to preserving and advancing the legacy and future of the Great New York State Fair and the Department’s agricultural mission.
The available position is for a State Fair Administrator 1 or Trainee, a key player in the New York State Department of Agriculture and Markets Events Unit. This full-time role is based at the New York State Fairgrounds in Syracuse, NY, and involves a comprehensive schedule typically spanning 37.5 hours from Saturday through Wednesday, from 1:00 PM to 9:00 PM. The schedule might be adjusted based on operational needs with reasonable notice. The State Fair Administrator will supervise and coordinate all aspects of the fair's event management, ensuring seamless execution of large-scale events. Responsibilities include oversight of event staff, coordination of logistics with various departments, management of supplies and equipment, and resolution of operational issues to deliver successful and memorable fairs. The role is crucial in ensuring that all activities comply with contractual, legal, and fair policy requirements, while maintaining smooth operations from setup to breakdown of the event.
Candidates for this position will engage in rigorous oversight of fairground spatial arrangements, service and utility provisions, financial monitoring including expenses and revenue tracking, and collaborative contract and account management with the finance office. The role offers excellent professional and personal development prospects, combining public service with career growth, and provides a chance to contribute significantly to one of New York’s most treasured annual traditions. The position commands a starting salary of $53,764 per year for State Fair Administrator Trainee 1 with a structured two-year traineeship advancing to higher pay grades based on experience and performance. This role is part of the professional workforce represented by the Public Employees Federation (PEF), offering a comprehensive benefits package including health, dental, and vision insurance, pension plans, paid time off, and additional financial benefits. Opportunities for career advancement and participation in programs like the Federal Public Service Loan Forgiveness Program make this position attractive for candidates committed to public service in a dynamic event management environment. The State Fair Administrator is vital to preserving and advancing the legacy and future of the Great New York State Fair and the Department’s agricultural mission.
Job Requirements
- Four years of experience managing and coordinating events exhibits competitions and the use and rental of facilities concessions or supplement services to maximize facilities use and profitability
- Five years of experience managing and coordinating events exhibits competitions and the use and rental of facilities concessions or supplement services to maximize facilities use and profitability
- Six years of experience managing and coordinating events exhibits competitions and the use and rental of facilities concessions or supplement services to maximize facilities use and profitability
- Associate degree may substitute for two years of experience
- Bachelor’s degree may substitute for four years of experience
- Master’s degree may substitute for five years of experience
- Doctorate may substitute for six years of experience
Job Qualifications
- Experience managing and coordinating events exhibits competitions and the use and rental of facilities concessions or supplement services to maximize facilities use and profitability
- Associate degree may substitute for two years of experience
- Bachelor’s degree may substitute for four years of experience
- Master’s degree may substitute for five years of experience
- Doctorate may substitute for six years of experience
- Experience working with conventions trade shows major fairs expositions convention centers entertainment facilities sports arenas and/or performing arts venues in fair management equine/livestock exhibitions event/logistics planning event promotions facility use oversight or concessions management
Job Duties
- Supervising and directing event staff fostering a productive and efficient team
- coordinating event logistics and service requests with internal departments
- managing and maintaining critical event supplies and equipment
- resolving issues and recommending solutions to ensure smooth event operations
- guaranteeing adherence to all contractual obligations fair policies and legal requirements
- reviewing and processing applications and contracts for accuracy and compliance
- directing the spatial arrangement and setup/breakdown of fairgrounds for all participants
- ensuring the provision of essential utilities and services for events
- monitoring event finances including tracking expenses and revenues and preparing comprehensive reports
- collaborating with the finance office on contract management and account reconciliation
Job Location
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