Sr. Events Planner II (Hybrid)

The American Medical Association (AMA) is the largest professional association of physicians in the United States and operates as a non-profit organization. Established with the mission to promote the art and science of medicine and improve public health, the AMA serves as a unifying voice and a powerful ally for physicians, the patients they care for, and for the broader promise of a healthier nation. The organization is headquartered in Chicago, Illinois, and leverages a dedicated team that supports its overarching vision of advancing meaningful changes in healthcare and contributing positively to the communities it serves. It is a vibrant institution that encourages inclusivity, professional development, and social responsibility among its workforce, making it an excellent place for professionals passionate about healthcare and community impact to build a rewarding career.

The role of Senior Events Planner II is based in the AMA’s corporate offices in Chicago, IL, and offers a hybrid work model with three days per week spent in the office. This position is integral to the Corporate Services team and involves the comprehensive management and supervision of AMA-sponsored meetings, as well as providing support for ancillary meetings hosted by various AMA units. The Senior Events Planner II is responsible for end-to-end meeting and conference management, engaging in both short-term and long-term event planning while adhering to standardized protocols and procedures established by the organization.

This role requires expertise in coordinating logistics, negotiating contracts, managing budgets, and liaising with multiple internal stakeholders including finance and legal departments, as well as external partners such as hotels and vendors. Candidates will play a critical role in ensuring that events are executed seamlessly and effectively, including designing and supporting both in-person and virtual or hybrid events. The responsibilities also include developing timelines, advising on resource allocation for projects, and implementing safety, security, and emergency protocols to provide a secure environment at all assigned events.

In addition to event planning and execution, the Senior Events Planner II will utilize specific event management tools such as CVENT to create event pages, monitor registrations, generate reports, and provide both online and onsite registration support. The position demands excellent communication skills, strong organizational abilities, a customer service-oriented mindset, and experience with vendor and budget management. This is a dynamic role that supports the AMA’s commitment to sustainability by encouraging eco-friendly practices in event planning and vendor selection.

The position also offers a competitive salary range of $61,800 to $82,025, reflective of candidate qualifications, skills, education, experience, and geographical considerations. As an exempt position, employees are eligible to participate in an incentive plan, providing additional earning potential. This opportunity offers significant professional growth potential within the healthcare and nonprofit sectors and demands a collaborative, adaptable, and results-driven professional. Employees enjoy working in an inclusive, diverse, and equity-focused environment where the employee's success contributes directly to advancing the mission of improving health outcomes nationwide.