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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $61,800.00 - $82,025.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
incentive plan
Professional Development
flexible schedule
Job Description
The American Medical Association (AMA) stands as the largest professional association of physicians in the United States and operates as a nonprofit organization dedicated to advancing the art and science of medicine while promoting better public health nationwide. Founded with an enduring mission, AMA serves as a unifying voice and a powerful ally both for America's physicians and the patients they serve. With its headquarters located at 330 N. Wabash Avenue in Chicago, Illinois, the AMA operates in a central, accessible office environment convenient to all major Chicago public transportation, fostering a vibrant, collaborative workplace culture.
As an organiza... Show More
As an organiza... Show More
Job Requirements
- Associate's degree required
- bachelor's degree preferred
- minimum 5+ years experience in meeting-related field including registration and planning
- certified meeting planner (CMP) preferred
- CVENT certification preferred
- excellent time management skills
- ability to supervise temporary staff at meetings
- excellent interpersonal and communication skills
- strong planning and organizational skills
- excellent computer skills including Microsoft Office, Windows 10, Teams and Zoom
- experience managing budgets
- demonstrated vendor management and rate negotiation experience
- familiarity with nonprofit sector and health care industry preferred
- some travel required
- some evening and weekend work required
Job Qualifications
- Associate's degree required, bachelor’s degree preferred
- minimum 5+ years experience in meeting-related field including registration and planning
- certified meeting planner (CMP) preferred
- CVENT certification preferred
- excellent time management skills
- strong interpersonal and communication skills
- strong planning and organization skills
- proficiency in Microsoft Office, Windows 10, Teams, Zoom
- experience managing budgets
- demonstrated vendor management and negotiation skills
- familiarity with nonprofit sector and health care industry preferred
Job Duties
- Coordinate and manage exhibit booth requirements
- coordinate and manage internal and external meetings and events in-person, virtually and hybrid
- develop timelines and advise on resource availability for projects
- coordinate logistics and oversee safety, security and emergency protocols for meetings
- select sites, negotiate rates, and execute contracts
- serve as liaison with internal stakeholders including finance and legal
- build and maintain relationships with hotels and vendors
- track and guide budget development and reconcile reports and billing
- support sustainability initiatives in event planning and vendor selection
- assess repeat meetings and recommend innovative meeting approaches
- manage CVENT event pages, generate reports and provide registration support
- provide onsite liaison support during events
Job Criteria
Experience
Expert Level (7+ years)
Job Location
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