Sr. Events Planner II (Hybrid)

The American Medical Association (AMA) stands as the largest professional association of physicians in the United States and operates as a nonprofit organization dedicated to advancing the art and science of medicine while promoting better public health nationwide. Founded with an enduring mission, AMA serves as a unifying voice and a powerful ally both for America's physicians and the patients they serve. With its headquarters located at 330 N. Wabash Avenue in Chicago, Illinois, the AMA operates in a central, accessible office environment convenient to all major Chicago public transportation, fostering a vibrant, collaborative workplace culture.

As an organization, the AMA is deeply committed to diversity, equity, and inclusion, encouraging a people-first culture that empowers every employee to reach their full potential. The association places a high priority on professional development and social responsibility, continuously striving toward meaningful change in healthcare and the communities it impacts. Employees at AMA benefit from a supportive and innovative work environment that values teamwork, creativity, and the pursuit of excellence.

The Senior Events Planner II position located within the Corporate Services team is a hybrid role based in Chicago requiring three days per week onsite. This role offers an excellent opportunity to be part of a mission-driven organization striving to enhance national health outcomes through exceptional event planning and coordination. The position reports to the Chicago office and is classified as an exempt role. The salary range for this role is $61,800 to $82,025, depending on experience, qualifications, and other relevant factors. In addition to a competitive salary, employees are eligible for an incentive plan and a comprehensive benefits package.

This role is pivotal in managing and overseeing AMA-sponsored meetings, delivering comprehensive meeting services support to various AMA units, and coordinating ancillary meetings. The Senior Events Planner II is responsible for end-to-end event management for both short-term and long-term planning, adhering to standard protocols and procedures while acting as the onsite liaison with hotels, vendors, and stakeholders at assigned events. The planner handles intricate logistics, including safety, security, emergency protocols, and sustainability initiatives as part of event planning and vendor selection efforts.

Key responsibilities include managing exhibit booth requirements, coordinating in-person, virtual, and hybrid meetings, developing detailed project timelines, and overseeing budget development, tracking, and reconciliation. The role requires negotiating contracts and rates with sites and vendors, ensuring timely payments, and supporting overall financial reporting. The planner will also use CVENT event management software extensively to create event pages, monitor registrations, generate reports, and provide registration support. Occasional travel and work during evenings or weekends may be required.

In summary, the Senior Events Planner II position provides a challenging yet rewarding environment for a seasoned event planner looking to contribute to a reputable nonprofit in the healthcare sector. It offers the chance to work in a dynamic role, balancing strategic planning with hands-on execution to facilitate meetings that uphold AMA’s mission to improve health outcomes nationwide.