Sr. Events Coordinator

OCLC is a global nonprofit organization dedicated to connecting libraries and making knowledge accessible worldwide. The organization leverages advanced technologies such as AI, machine learning, and hybrid cloud solutions to facilitate the discovery and sharing of information across the globe. With a strong commitment to innovation and diversity, OCLC values unique perspectives and experiences, fostering an environment where ideas matter regardless of the length of one’s experience. OCLC employs a multidisciplinary approach, involving technologists, product developers, librarians, researchers, marketing professionals, and support teams to create impactful and user-centered solutions that serve libraries and their communities.

At OCLC, the culture emphasizes collaboration, continuous learning, and problem-solving, supported by a comprehensive Total Rewards package that includes competitive compensation, top-tier health coverage, retirement plans with generous contributions, and a focus on employee wellness. The workplace supports flexibility through a hybrid work environment and provides numerous amenities such as a 100-acre campus with fitness centers, subsidized cafeterias, and wellness events. OCLC also offers paid parental leave, adoption assistance, tuition reimbursement, and opportunities for public service loan forgiveness, underscoring its commitment to employee support and professional growth.

We are currently seeking a Senior Events Coordinator to join our team. This critical role focuses on promoting the value and benefits of OCLC services to current and potential members through the effective coordination of activities at conferences and events. The Senior Events Coordinator manages exhibits, special events, meetings, updates, and presentations, often overseeing multiple conferences simultaneously. This role requires juggling numerous deadlines and coordinating efforts across various internal and external groups to ensure successful event execution.

The Senior Events Coordinator operates under the direction of the Conference & Exhibits Manager, playing a central role in organizing conferences, meetings, road shows, and exhibitions at over 30 domestic and international venues. Responsibilities include scheduling booth spaces, handling setup and dismantling of exhibit equipment, proofreading promotional materials, securing accommodations and meeting spaces, and managing the logistics of large-scale events such as the American Library Association (ALA) conferences. The role also involves maintaining relationships with vendors, tracking budget costs, coordinating lead capture using software tools like Captello and Salesforce, and managing the global event calendar and exhibit schedule through Airtable.

This position demands exceptional organizational skills, the ability to multitask effectively, and operate independently with good judgment and initiative. Strong communication skills, both verbal and written, are essential, especially related to trade show materials and presentations. The ideal candidate should have experience in corporate event or tradeshow management, preferably with familiarity using project management and lead capture software. Knowledge of OCLC’s mission and services is beneficial. The working environment is a normal office setting with some travel and on-site event coordination responsibilities.

Joining OCLC as a Senior Events Coordinator means contributing to a mission-driven organization that transforms how information is accessed globally. You will be part of a team dedicated to innovative service delivery in the library and information science field, supported by a workplace culture that values health, wellness, flexibility, and professional growth.