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Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
flexible schedule
Employee Discounts
Job Description
Legends Global is a distinguished event management and convention services company known for delivering exceptional event planning, coordination, and execution services across a diverse range of business functions. With a focus on professional client service and operational excellence, Legends Global operates within the dynamic event industry, catering to conventions, trade shows, corporate meetings, and other significant gatherings. The company prides itself on fostering an inclusive and collaborative work environment that supports diverse talent and promotes equal opportunity, creating pathways for career growth and skill development within the event services sector.
This position, located within Legends Global's vibrant event coordinatio... Show More
This position, located within Legends Global's vibrant event coordinatio... Show More
Job Requirements
- Bachelor's degree or associate degree
- Two years experience in operation and execution of conventions, trade shows, or corporate meetings
- Ability to manage multiple conflicting priorities
- Excellent communication skills
- Ability to work under limited supervision
- Ability to work in a team environment and interact with all department levels
- Excellent organizational skills
- Excellent problem solving and decision making skills
- Professional presentation and work ethic
- Knowledge of Word, Excel, Microsoft Outlook, Ungerboeck, and Social Tables
- Flexible availability to work long hours, weekends, and nights as needed
Job Qualifications
- Bachelor's degree or associate degree
- Two years experience in operation and execution of conventions, trade shows, or corporate meetings
- Excellent communication skills
- Ability to work under limited supervision
- Strong teamwork and interpersonal skills
- Excellent organizational skills
- Effective problem solving and decision making skills
- Professional presentation and work ethic
- Proficiency in Word, Excel, Microsoft Outlook, Ungerboeck, and Social Tables
Job Duties
- Advise, guide, and counsel assigned clients regarding all event details and logistics
- Gather and organize all information pertinent to scheduled events including meeting room requirements
- Respond to client inquiries or direct them to appropriate internal departments
- Advise clients on operational procedures, policies, rules, regulations, and deadlines
- Quote prices for operational and labor services not specified in the event license agreement
- Communicate detailed event requirements clearly and timely to operational departments
- Process and communicate last-minute client changes to internal departments and service contractors
- Be present during event execution and serve as manager on duty when required
- Coordinate, schedule, and host weekly upcoming event meetings
- Provide backup support to Director of Events on administrative functions like staffing, scheduling, and budgetary research
- Prepare and distribute event documents detailing all necessary information for execution
- Maintain documentation of contracts and correspondence for sales accounts
- Input and update event information into computer systems accurately
- Prepare, review, and complete final event settlements and handle related inquiries
- Meet with internal departments to discuss event requirements and hold pre-event meetings with clients
- Attend departmental meetings as necessary
- Assist in training new team members on event services, SOPs, protocols, regulations, and systems
- Perform all other duties as assigned by Director of Event Services
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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