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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $19.50 - $28.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Travel opportunities
Professional Development
Employee Discounts
Job Description
On Location is a global leader in premium experiential hospitality, specializing in ticketing, curated guest experiences, live event production, and travel management across various sectors including sports, entertainment, fashion, and culture. As an official partner to over 150 iconic rights holders such as the International Olympic Committee (IOC), FIFA, NFL, NCAA, UFC, WWE, and PGA of America, On Location provides unmatched access to marquee events including the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, and NCAA Final Four, among many others. The company is a subsidiary of TKO Group Holdings, Inc., a distinguished sports and entertainment conglomerate... Show More
Job Requirements
- 3-4 years of experience in event planning, program coordination, hospitality, or related fields
- Experience supporting corporate, luxury, or high-touch client events (domestic experience required, international a plus)
- Familiarity working with event vendors such as hotels, transportation providers, caterers, decor/floral teams, and staffing agencies
- Experience supporting client communications and day-to-day relationship management
- Comfortable working with budgets and financial tracking (experience with six-figure budgets a plus)
- Bachelor's degree in Hospitality Management, Business, Communications, Marketing, Sports Management, or related field
- Proficiency in Microsoft Office Suite, SharePoint, Microsoft Teams, DocuSign, Google Suite, and Slack
- Strong organizational skills with exceptional attention to detail
- Ability to multitask and remain calm under pressure
- Strong written and verbal communication skills
- Good timekeeping and work ethic characterized by commitment, motivation, and positive energy
Job Qualifications
- 3+ years of experience in event planning, program coordination, hospitality, or related fields
- Experience supporting corporate, luxury, or high-touch client events (domestic experience required, international a plus)
- Familiarity working with event vendors such as hotels, transportation providers, caterers, decor/floral teams, and staffing agencies
- Experience supporting client communications and day-to-day relationship management
- Comfortable working with budgets and financial tracking (experience with six-figure budgets a plus)
- Bachelor's degree in Hospitality Management, Business, Communications, Marketing, Sports Management, or related field
- Proficiency in Microsoft Office Suite, SharePoint, Microsoft Teams, DocuSign, Google Suite, and Slack
- Strong organizational skills with exceptional attention to detail
- Ability to multitask and remain calm under pressure
- Strong written and verbal communication skills
- Good timekeeping and work ethic characterized by commitment, motivation, and positive energy
Job Duties
- Support all phases of event planning and execution, including pre- and post-event tasks, for individual events or multi-event client programs
- Support the development, documentation, and implementation of efficient procedures and systems while proactively anticipating and addressing client needs
- Assist Amplify delivery team with onsite event execution, including vendor coordination and staff oversight
- Track project timelines, milestones, and deliverables to ensure deadlines are met
- Support budget tracking, expense management, and post-event reconciliation
- Coordinate logistics including guest lists, hotel accommodations, transportation, staffing, Run of Shows (ROS), and vendor communications
- Participate in weekly client calls and internal status meetings
- assist with meeting notes and follow-ups
- Collaborate with Business Development and Content teams on proposals, presentations and program materials as needed
- Work cross-functionally with On Location internal teams including Accounting, Transportation, Accommodations, Workforce Ops, and Staffing
- Assist with onboarding and coordination of external contractors, including tracking hours and expenses
- Submit and reconcile expense reports
- Support invoice tracking and processing
- Assist with vendor onboarding and documentation
- Maintain accurate file management and program documentation with SharePoint, Smart Sheets and various internal systems
Job Criteria
Experience
Expert Level (7+ years)
Job Location
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