Sr. Administrative Assistant- AZ- Professional Engagement and Development- Arizona College of Optome

Midwestern University is a distinguished private, not-for-profit institution dedicated to graduate and postgraduate education in the health sciences. With campuses located in Downers Grove, Illinois, and Glendale, Arizona, it serves over 6,000 full-time students across a wide array of graduate programs including osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech-language pathology, biomedical sciences, and veterinary medicine. The university prides itself on fostering an educational environment that promotes interdisciplinary learning, respect among healthcare professionals, service excellence, scholarly activities, and personal growth. Supported by more than 500 full-time faculty members and 400 dedicated staff members, Midwestern University strives to provide both its students and employees with a professional and supportive atmosphere for academic and career development.

The Arizona College of Optometry at Midwestern University is actively seeking a highly organized and proactive Senior Administrative Assistant. This role plays a pivotal role in coordinating and executing programs and events that support continuing education (CE), student career development, faculty engagement, admissions initiatives, and alumni relations. It is ideal for candidates who are detail-oriented, possess excellent organizational abilities, and are comfortable managing multiple concurrent projects with minimal supervision. The Senior Administrative Assistant will be responsible for overseeing all event logistics including virtual and in-person CE events, collaborating with internal committees and external stakeholders such as speakers and alumni, and ensuring all programming is professionally organized and executed. This position occasionally requires working evenings or weekends to support key initiatives and events.

In this capacity, the successful candidate will serve as the primary administrator for the Association of Regulatory Boards of Optometry CE tracking and compliance, coordinate admissions-related events such as open houses and pre-optometry programs, and support student career development efforts including the annual career fair. Additionally, this position entails coordinating faculty development initiatives by identifying and engaging external speakers and resources, managing event communications and promotional efforts including social media outreach, and partnering with the marketing department to facilitate internal and external community events such as high school career days and community outreach activities. The role demands a strong ability to engage diverse stakeholders and effectively track participation and engagement metrics to ensure continued improvement and success of programs. Overall, this Senior Administrative Assistant position offers a unique opportunity to directly contribute to the strategic goals of the Arizona College of Optometry and Midwestern University through highly visible, mission-critical projects and events.