Sr. Administrative Assistant, Ann Sacks

Portland, OR, USA|Onsite

Job Overview

Employment Type

Full-time

Hourly

Compensation

Hourly

Range $27.80 - $41.70

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee Discounts

Career development opportunities

inclusive work environment

Job Description

Ann Sacks is a distinguished brand celebrated for over forty years of excellence in tile and stone craftsmanship, symbolizing a commitment to luxury, quality, and innovation. Born in Portland, Oregon, the company evolved from a modest tile business into a multifaceted enterprise offering an expansive selection including slabs, stone furniture, fireplaces, baths, and home accessories. With 21 showrooms across North America, Ann Sacks caters to designers and homeowners seeking to transform their living spaces into personalized and vibrant expressions of style. The company is part of the larger Kohler Co., a global leader dedicated to innovation and sustainability, fostering a workplace that values diversity, inclusion, and career growth.

We are currently seeking a Sr. Administrative Assistant for our NE Portland Corporate Office to work onsite four days per week. This role is ideal for a highly organized, proactive individual who thrives in a dynamic environment and can handle a diverse array of tasks while supporting the Vice President and General Manager. The position involves managing confidential administrative and office functions that are essential to driving the business forward. As a vital member of our corporate support team, you will collaborate with a creative and talented workforce dedicated to elevating the experience of gracious living in built environments and supporting our beautiful showrooms nationwide.

The successful candidate will excel in communication, organization, and discretion, managing sensitive information and multiple priorities with professionalism. Responsibilities include comprehensive support in scheduling, communications, financial tasks, office management, employee engagement, and special projects. This role demands a detail-oriented individual who is adept at multitasking, scheduling complex calendars, coordinating meetings and executive travel, and acting as a liaison with high-level internal and external stakeholders. Beyond administrative duties, the role actively contributes to fostering a positive workplace culture through employee engagement initiatives and supports financial reporting and office operations.

In return, we offer an attractive hourly wage range of $27.80 - $41.70, influenced by qualifications and location, along with immediate access to employee benefit programs from day one. Joining Ann Sacks means becoming part of a community that values innovation, inclusivity, and personal growth, backed by the robust resources of Kohler Co. If you are ready to contribute to a brand synonymous with craftsmanship and are eager to collaborate with a motivated team driving excellence in the luxury tile and stone industry, this opportunity awaits you.

Job Requirements

Minimum 5 years of relevant experience including administrative support, office management, HR, project coordination, internal communications, or executive business administration
Preference given to experience supporting top executives or corporate office setting
Coursework in Business Administration or related field preferred but not required
High proficiency with Microsoft Office products including Outlook, Word, Excel, and PowerPoint
Excellent communication and organizational skills
Ability to handle sensitive information with discretion
Must be authorized to work in the US without sponsorship now or in the future
Onsite work required 4 days per week at NE Portland Office

Job Qualifications

Minimum 5 years of relevant and directly related experience
Preference for experience supporting top executives or corporate offices
Coursework in Business Administration or related field preferred
High proficiency in Microsoft Office including Outlook, Word, Excel, and PowerPoint
Strong organizational and proactive multitasking skills
Excellent discretion and professionalism
Outstanding interpersonal and customer service skills
Capable of working independently with effective time management and follow-through

Job Duties

Create correspondence and general communication including proofreading and ensuring accuracy
Organize and prioritize information and calls responding on behalf of executives
Coordinate organizational communication and update internal communication channels
Act as liaison with Kohler Co. businesses and external contacts including executives
Manage Outlook calendar and schedule meetings and conferences
Attend executive and sales meetings creating and distributing minutes and action items
Maintain corporate calendar and arrange travel for key executives
Support employee engagement initiatives and new hire integration
Assist with expense reporting and provide financial performance information
Organize business scorecard and perform financial administrative tasks
Serve as general office coordinator overseeing guest management and office operations
Manage mail and packages and oversee onsite vendors
Facilitate building maintenance and maintain office supplies
Own general office environment including desk allocation and event setup
Act as business notary for worksite
Support and coordinate annual leadership summit
Manage special projects including planning presentations and coordinating mailings
Travel occasionally to support off-site meetings and events
Perform all responsibilities primarily onsite at Portland Support Center