Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
401(k) Plan
Employee Discounts
Life insurance
Disability insurance
Job Description
Interval International has been a trusted leader in the travel exchange industry for over 50 years, known for its unwavering commitment to exceptional service and delivering meaningful experiences to its members. As part of Marriott Vacations Worldwide Corporation, a leading global vacation company with more than 120 vacation ownership resorts and around 700,000 owner families, Interval International is investing in transformative initiatives to keep its vacation ownership offerings fresh, relevant, and appealing to today’s and tomorrow’s members. The company operates within a diverse portfolio that includes some of the most iconic vacation ownership brands worldwide, combining innovation with a deep respect for its legacy. This culture fosters a workplace where forward-thinking individuals can contribute ideas, build strong relationships, and help shape the future of travel and exchange programs.
This position is for a Coordinator in the Corporate Facilities & Facilities Management team at Interval International, Inc., an operating business of Marriott Vacations Worldwide Corporation. The Coordinator will report directly to the Manager of Corporate Facilities & Facilities Management. This role is key to ensuring the efficient, safe, and compliant operation of corporate facilities through hands-on administration and coordination. Responsibilities include overseeing facility operations, managing vendor relationships, handling financial administration, and tracking budgets. A critical part of the role involves processing payments and credits using PeopleSoft Finance and Coupa software systems, maintaining rigorous financial discipline to uphold a high standard of facility performance and service delivery.
Additionally, the Coordinator serves as a print/postage actuals/accruals coordinator and acts as a backup for the headquarters mailroom. This ensures the continuity of mailroom operations during staff absences or peak demand periods, highlighting the need for a versatile and dependable professional who can manage multiple priorities effectively.
The role demands a combination of technical facilities management knowledge, operational oversight, and financial acumen. The successful candidate will be instrumental in maintaining clean, safe, and professional corporate environments, coordinating janitorial and building services, and managing building systems including security and access control. They will also play a vital role in emergency preparedness and safety procedures, collaborating with property management to administrate parking operations and ensuring compliance with workplace standards related to cleanliness, lighting, temperature, air quality, and safety.
The position requires strong customer service skills, as the Coordinator will address associate and vendor inquiries, resolve issues efficiently, and ensure follow-up to completion. The person in this role must be proactive, detail-oriented, and capable of adapting to shifting priorities in a dynamic environment. This includes providing support during office moves, furniture installations, workstation setups, and event space arrangements, and managing inventory for cleaning supplies and associate amenities.
Overall, this Coordinator role offers a unique opportunity to work within a highly respected travel company that values diversity, inclusion, and employee development. Candidates who thrive in fast-paced work environments, possess strong analytical skills, and have a commitment to operational excellence will find this role particularly rewarding. Marriott Vacations Worldwide is an equal opportunity employer dedicated to sustaining an inclusive culture and hiring a diverse workforce, making this a stimulating and supportive place to advance a career in corporate facilities management.
This position is for a Coordinator in the Corporate Facilities & Facilities Management team at Interval International, Inc., an operating business of Marriott Vacations Worldwide Corporation. The Coordinator will report directly to the Manager of Corporate Facilities & Facilities Management. This role is key to ensuring the efficient, safe, and compliant operation of corporate facilities through hands-on administration and coordination. Responsibilities include overseeing facility operations, managing vendor relationships, handling financial administration, and tracking budgets. A critical part of the role involves processing payments and credits using PeopleSoft Finance and Coupa software systems, maintaining rigorous financial discipline to uphold a high standard of facility performance and service delivery.
Additionally, the Coordinator serves as a print/postage actuals/accruals coordinator and acts as a backup for the headquarters mailroom. This ensures the continuity of mailroom operations during staff absences or peak demand periods, highlighting the need for a versatile and dependable professional who can manage multiple priorities effectively.
The role demands a combination of technical facilities management knowledge, operational oversight, and financial acumen. The successful candidate will be instrumental in maintaining clean, safe, and professional corporate environments, coordinating janitorial and building services, and managing building systems including security and access control. They will also play a vital role in emergency preparedness and safety procedures, collaborating with property management to administrate parking operations and ensuring compliance with workplace standards related to cleanliness, lighting, temperature, air quality, and safety.
The position requires strong customer service skills, as the Coordinator will address associate and vendor inquiries, resolve issues efficiently, and ensure follow-up to completion. The person in this role must be proactive, detail-oriented, and capable of adapting to shifting priorities in a dynamic environment. This includes providing support during office moves, furniture installations, workstation setups, and event space arrangements, and managing inventory for cleaning supplies and associate amenities.
Overall, this Coordinator role offers a unique opportunity to work within a highly respected travel company that values diversity, inclusion, and employee development. Candidates who thrive in fast-paced work environments, possess strong analytical skills, and have a commitment to operational excellence will find this role particularly rewarding. Marriott Vacations Worldwide is an equal opportunity employer dedicated to sustaining an inclusive culture and hiring a diverse workforce, making this a stimulating and supportive place to advance a career in corporate facilities management.
Job Requirements
- associate degree in facilities management, engineering, business administration, or a related field
- 3-5 years of experience in corporate facilities management or a related field
- proficiency in Microsoft Word, Excel, and PowerPoint
- experience working collaboratively and maintaining strong professional relationships
- ability to handle confidential information with discretion
- knowledge of company policies, procedures, and compliance standards
- experience with PeopleSoft Finance and Coupa is strongly preferred
- strong customer service orientation with a proactive problem-solving approach
- strong analytical and critical thinking skills
- effective communication and interpersonal skills
- valid Florida driver’s license with a clean driving record
Job Qualifications
- associate degree in facilities management, engineering, business administration, or a related field
- professional certifications (e.g., Certified Facility Manager (CFM), Facilities Management Professional (FMP), OSHA) are highly desirable
- 3-5 years of experience in corporate facilities management or a related field
- exposure to mailroom or logistics operations is preferred
- proficiency in office software, including Microsoft Word, Excel, and PowerPoint
- demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment
- experience working collaboratively and maintaining strong professional relationships
- proven ability to handle confidential information with discretion
- knowledge of company policies, procedures, and compliance standards
- experience with PeopleSoft Finance and Coupa is strongly preferred
- strong proficiency in Microsoft Excel for budget tracking and reporting
- excellent attention to detail in documentation, data entry, and financial tracking
- strong customer service orientation with a proactive problem-solving approach
- ability to adapt to changing priorities and manage unexpected situations with professionalism
- strong analytical and critical thinking skills
- reliable, dependable, and accountable in all aspects of performance
- effective communication and interpersonal skills, with the ability to interact at all organizational levels
- strong vendor management and negotiation skills
- bilingual (English and Spanish) preferred
- valid Florida driver’s license with a clean driving record required
Job Duties
- process invoices, credits, and payments in PeopleSoft Finance and the Coupa application accurately and in compliance with company policies
- track departmental budgets and expenditure
- identify and recommend cost-saving opportunities
- prepare monthly accruals for submission to the Finance Department with managerial approval
- maintain accurate financial records, including expense tracking spreadsheets and supporting documentation
- assist with budget preparation and reporting as required
- maintain organized invoice filing systems and perform related administrative duties
- coordinate and oversee janitorial and building services across corporate premises
- conduct routine inspections to ensure facilities are maintained in a clean, safe, and professional condition
- address deficiencies promptly
- monitor building systems, including security and access control (PCSC)
- serve as a backup for building badge access and security protocols, including issuing badges to associates, recovering guest badges, and coordinating maintenance or service calls
- assist in the development and implementation of emergency preparedness and safety procedures
- collaborate with property management to administer parking operations, including issuing temporary permits, coordinating parking validations, and ensuring compliance
- ensure optimal workplace conditions, including cleanliness, lighting, temperature, air quality, and safety standards
- respond promptly to internal service requests related to HVAC, plumbing, lighting, and general maintenance
- support office moves, furniture installations, workstation setups, and event space arrangements
- maintain inventory of cleaning supplies and associate amenities, including coffee, paper goods, and related supplies
- provide high-quality customer service by addressing associate and vendor inquiries, resolving issues efficiently, and ensuring follow-up to completion
- provide backup support for all mailroom operations to ensure uninterrupted service
- receive, sort, and distribute incoming mail, packages, and courier deliveries
- prepare and process outgoing shipments via USPS, FedEx, UPS, and other carriers
- maintain accurate tracking logs for all incoming and outgoing mail and packages
- operate mailroom equipment, including postage meters, scanners, and label printers
- monitor and replenish mailroom and shipping supplies
- coordinate with reception and security regarding delivery access and package handling
- support interoffice mail distribution and document delivery
- perform trips to the local post office and occasional visits to other company locations as required
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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