Specialist, Congress and Events

Corona, CA, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $68,000.00 - $96,000.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

performance bonuses

retirement savings plan

Employee Assistance Programs

Professional development opportunities

Job Description

Edwards Lifesciences is a global leader focused on patient-first innovation in the field of cardiovascular care, particularly in the area of heart valve disease. The company has a strong commitment to pioneering next-generation healthcare solutions that improve the quality of life for patients with conditions like aortic stenosis (AS). Its Transcatheter Heart Valve (THV) business unit is a collaborative hub where Clinical Affairs, Engineering, and Research professionals come together to design and develop minimally invasive therapies that enhance patient outcomes. Edwards Lifesciences operates on a global scale, working closely with medical professionals and industry stakeholders to raise awareness about cardiovascular conditions and ensure that patients have access to effective treatments.

Edwards Lifesciences provides a dynamic and inspiring workplace for professionals dedicated to transforming cardiovascular care. Its marketing teams play an essential role in building trusted relationships with healthcare providers (HCPs) and supporting educational and promotional events. This particular role of Associate Specialist within the marketing team is crucial for the seamless execution of various events such as global congresses, customer visits, internal meetings, and other special occasions. The position demands excellent organizational skills, acute attention to detail, and proactive communication with stakeholders to deliver flawless event programs.

The Associate Specialist’s responsibilities center on coordinating logistics and communication efforts that underpin successful event delivery at all levels. From supporting Tier 1 congresses with nominations, scheduling, registration, and travel arrangements to providing onsite support, this role ensures that every operational detail is expertly managed. Additionally, the role supports Tier 2 and Tier 3 congresses by liaising with vendors, managing timelines, and handling day-to-day coordination. This includes precongress planning, onsite operations, and postcongress wrapups such as expense reconciliation and reporting.

Apart from congress support, the Associate Specialist coordinates calendars, travel plans, communications, and stakeholder engagement for U.S. and international healthcare professional visits. This role also assists with travel coordination for benchmark and sales events and offers hands-on onsite support for internal and select global events. Administrative support including travel bookings, calendaring, and expense management, especially for major congresses, forms a significant part of this position.

Edwards Lifesciences offers competitive salaries that range from $68,000 to $96,000 for highly experienced candidates in California, along with performance-based incentives and a comprehensive benefits package designed to support employees’ diverse needs. The company is committed to equal opportunity employment, including protections for veterans and individuals with disabilities. A COVID-19 vaccination requirement applies to patient-facing roles to protect vulnerable patients and healthcare providers, with accommodations available as appropriate. This role represents a compelling opportunity to contribute to cutting-edge cardiovascular innovation and to be part of a team that is dedicated to truly meaningful patient impact.

Job Requirements

Bachelor's degree
Three years of related work experience or equivalent
Ability to manage competing priorities in a fast-paced environment
Strong attention to detail
Ability to interact professionally at all organizational levels
Ability to work in a team environment with global marketing teams and cross-functional partners
Adherence to company rules including pandemic protocols and environmental health and safety standards
Ability to take control measures to prevent injuries and protect the environment

Job Qualifications

Bachelor's degree
Three years of related work experience or equivalent
Proven expertise in MS Office Suite
Experience in sales, marketing, or healthcare industry preferred
Certified Meeting Professional (CMP) preferred
Certified Meeting Professional healthcare subspecialty (CMP-HC) preferred
Excellent written and verbal communication skills
Strong interpersonal relationship skills
Good problem-solving and critical thinking abilities
Solid knowledge of strategic event planning policies and procedures
Ability to work professionally with all organizational levels
Ability to work effectively in a fast-paced team environment with global partners
Demonstrated ability to build productive internal and external working relationships

Job Duties

Provide operational and logistical support for global congresses, including nomination reporting, scheduling, registration updates, travel coordination, and onsite support
Support vendor communication, timeline management, and day-to-day coordination for Tier 2 and Tier 3 congresses
Coordinate precongress logistics such as travel, attendee communications, calendaring, and vendor alignment
Manage onsite congress operations including setup, registration, issue resolution, and day-of coordination
Assist with postcongress wrapup including expense reconciliation, invoicing support, documentation, and reporting
Coordinate calendars, logistics, travel, communications, and stakeholder engagement for U.S. and international HCP customer visits
Provide day-of onsite support for internal events, special events, and select global events
Support team administrative efforts including calendaring, travel bookings, and expense management