Special Events Staff

The City of Sunnyvale is a vibrant municipality located in the heart of Silicon Valley, committed to delivering exceptional public services and enhancing community well-being. Known for its progressive approach to urban planning, environmental sustainability, and community engagement, Sunnyvale offers a safe and enjoyable environment for its residents and visitors alike. The city manages a diverse portfolio of public events designed to entertain, educate, and unite the community throughout the year. With a focus on inclusivity and innovation, Sunnyvale's Library and Recreation Services Department organizes a wide range of special events that cater to people of all ages and interests. These events play a crucial role in promoting community spirit and providing residents with enriching recreational opportunities.

The position of Special Events Staff (Recreation Assistant - Job Code 9325) is a casual employment opportunity within the City of Sunnyvale. This role is ideal for self-motivated, energetic, and responsible individuals who are passionate about customer service and community involvement. The Special Events Staff members are integral to the success of events hosted by the Library and Recreation Services Department, aiding in the setup, operation, and breakdown of various special events. This position offers flexibility with working hours generally ranging between 5 to 20 hours per event, aligning with the schedule of upcoming community events. Designed as a casual, non-benefited role, employees are limited to working no more than 25 hours per week or 900 hours per fiscal year, making it a perfect opportunity for those seeking part-time work with a dynamic and community-focused environment.

Special Events Staff are responsible for ensuring events run smoothly and efficiently, providing outstanding customer service, and maintaining a safe and welcoming atmosphere for all participants. Duties include following detailed event plans, setting up and tearing down equipment, managing interactive event areas such as arts and crafts, games, and sports activities, and monitoring participants to ensure safety standards are met. Staff members also assist Event Coordinators with various tasks throughout the day and are expected to collect and store equipment properly after events conclude. A key aspect of the role involves attending assigned events throughout the city to observe, document, and contribute to post-event evaluations. This feedback process is vital for continuous improvement and community satisfaction.

The job demands physical activity such as sitting, standing, walking, reaching, kneeling, bending, squatting, and stooping. It also requires fine motor skills, acute hearing, and visual acuity to interact effectively with the public and manage event operations. Physical endurance is necessary as employees may be required to lift or move objects weighing up to 10 pounds. Reasonable accommodations are available to qualified individuals requiring assistance to perform job duties. Sunnyvale’s commitment to equal opportunity employment ensures a welcoming workplace for all applicants regardless of age, race, gender, or disability status.

Interested candidates should submit a completed City of Sunnyvale employment application, including responses to supplemental questions, for consideration. The selection process includes application screening, interviews, and a camp assessment day to evaluate suitability for program assignments. Successful candidates must undergo a pre-employment background check, medical examination, and fingerprinting. For positions governed by Department of Transportation regulations, drug and alcohol testing will also be required. The City of Sunnyvale values transparency and provides resources to assist applicants in navigating the hiring process. This role offers an exciting chance to engage with the community, gain valuable experience in event management, and contribute to Sunnyvale’s vibrant cultural landscape.