Special Events Senior Specialist - Full Time (Caesars Palace LV)
Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Night Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
401(k) retirement plan
Employee Discounts
flexible scheduling
Career development opportunities
Job Description
Caesars Entertainment, Inc. is one of the largest and most renowned casino-entertainment companies in the United States, with a rich history dating back to 1937 when it began in Reno, Nevada. The company has expanded significantly through the development of new resorts, acquisitions, and strategic growth. Caesars Entertainment operates prominent resorts primarily under its flagship brands including Caesars®, Harrah's®, Horseshoe®, and Eldorado®. With a commitment to providing exceptional guest experiences, Caesars blends impeccable service, operational excellence, and cutting-edge technology to cultivate loyalty and generate value for its patrons. Known for its vibrant entertainment offerings and luxury accommodations, Caesars Entertainment is also dedicated to social responsibility through its PEOPLE PLANET PLAY framework, fostering economic development, supporting its team members and their families, and positively impacting the communities in which it operates.
As a Special Events Senior Specialist at Caesars Palace Las Vegas, you will play a critical role in assisting with the planning, coordination, and execution of special events and promotions across all Caesars Las Vegas properties. This full-time, on-site position is vital for delivering extraordinary experiences that drive customer engagement and patronage. Reporting to the Regional Special Events Manager, the role involves managing day-to-day operations of the Citywide Special Events Department, overseeing the work of Regional Special Events Specialists, and ensuring seamless execution of event projects. This dynamic position requires collaboration with multiple departments including Casino Marketing, Caesars Rewards, Entertainment, Hotel, Banquets, Security, Facilities, and Operations to oversee resources and logistics required for successful events.
The role demands expertise in event budgeting, including managing proformas, cost projections, and expense tracking, along with approving purchase requisitions and invoice payments while ensuring compliance with regulatory requirements like 1099 tax forms. A critical aspect of the position includes creating production meeting materials, maintaining detailed records and event schedules, and adhering to strict timelines and operational protocols. The ideal candidate will be adept at problem-solving and capable of proactively addressing guest, client, and operational challenges to guarantee flawless event outcomes. Maintaining confidentiality of sensitive company information, staying updated with industry trends, and complying with all company policies, including responsible gaming guidelines, are integral to this role.
Candidates should have at least a high school diploma or equivalent, with a preference for those holding a degree in Marketing, Communications, or Business, or possessing equivalent experience. Prior experience in Special Events or Casino Marketing is highly desired. The ability to juggle multiple projects in a fast-paced environment, coupled with excellent communication, leadership, and interpersonal skills, is necessary. Proficiency in IBM systems, Microsoft Office Suite, Adobe, and PKMS is also required. Flexibility to work various shifts including nights, holidays, and weekends, along with a minimum age of 21 and the capability to obtain a Gaming Sheriff’s card, is mandatory.
This position also requires physical ability to move throughout casino and hotel areas, withstand indoor and outdoor environmental conditions, and perform tasks involving bending, lifting, and manual equipment operation. Caesars Entertainment emphasizes a culture of togetherness under the guiding principles of Blaze the Trail, Together We Win, and All-In on Service, ensuring a family-style service approach that fosters warmth, teamwork, and exceptional guest care. Joining Caesars as a Special Events Senior Specialist offers an opportunity to contribute to extraordinary events that elevate the guest experience and create memorable moments, making a tangible impact on one of the world’s leading entertainment companies.
As a Special Events Senior Specialist at Caesars Palace Las Vegas, you will play a critical role in assisting with the planning, coordination, and execution of special events and promotions across all Caesars Las Vegas properties. This full-time, on-site position is vital for delivering extraordinary experiences that drive customer engagement and patronage. Reporting to the Regional Special Events Manager, the role involves managing day-to-day operations of the Citywide Special Events Department, overseeing the work of Regional Special Events Specialists, and ensuring seamless execution of event projects. This dynamic position requires collaboration with multiple departments including Casino Marketing, Caesars Rewards, Entertainment, Hotel, Banquets, Security, Facilities, and Operations to oversee resources and logistics required for successful events.
The role demands expertise in event budgeting, including managing proformas, cost projections, and expense tracking, along with approving purchase requisitions and invoice payments while ensuring compliance with regulatory requirements like 1099 tax forms. A critical aspect of the position includes creating production meeting materials, maintaining detailed records and event schedules, and adhering to strict timelines and operational protocols. The ideal candidate will be adept at problem-solving and capable of proactively addressing guest, client, and operational challenges to guarantee flawless event outcomes. Maintaining confidentiality of sensitive company information, staying updated with industry trends, and complying with all company policies, including responsible gaming guidelines, are integral to this role.
Candidates should have at least a high school diploma or equivalent, with a preference for those holding a degree in Marketing, Communications, or Business, or possessing equivalent experience. Prior experience in Special Events or Casino Marketing is highly desired. The ability to juggle multiple projects in a fast-paced environment, coupled with excellent communication, leadership, and interpersonal skills, is necessary. Proficiency in IBM systems, Microsoft Office Suite, Adobe, and PKMS is also required. Flexibility to work various shifts including nights, holidays, and weekends, along with a minimum age of 21 and the capability to obtain a Gaming Sheriff’s card, is mandatory.
This position also requires physical ability to move throughout casino and hotel areas, withstand indoor and outdoor environmental conditions, and perform tasks involving bending, lifting, and manual equipment operation. Caesars Entertainment emphasizes a culture of togetherness under the guiding principles of Blaze the Trail, Together We Win, and All-In on Service, ensuring a family-style service approach that fosters warmth, teamwork, and exceptional guest care. Joining Caesars as a Special Events Senior Specialist offers an opportunity to contribute to extraordinary events that elevate the guest experience and create memorable moments, making a tangible impact on one of the world’s leading entertainment companies.
Job Requirements
- High school diploma or equivalent
- two years of previous special events or casino marketing experience preferred
- ability to coordinate, organize, and execute multiple projects in a fast-paced, multi-tasking environment
- heavy clerical and guest service experience required
- maintain professional appearance and strong team-player mindset
- excellent interpersonal, communication, team-building, and problem-solving skills required
- computer literate with systems including IBM, Windows, Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe, and PKMS
- maintain awareness of ongoing changes and enhancements in events and promotions
- flexible to work any day of the week and any shift, including nights and holidays
- must be at least 21 years of age and able to obtain a gaming sheriff’s card
- ability to move throughout casino/hotel areas and special event locations during entire shift, including standing and walking for long periods
- ability to work indoors and outdoors in varying conditions including extreme heat, humidity, secondhand smoke, dust, loud noise, and bright lights
- ability to bend, stoop, crouch, kneel, twist, balance, work at a desk, and lift and carry up to 25 pounds
- ability to respond appropriately to visual and aural cues
- manual dexterity to operate required equipment including computer, telephone, copier, fax, printer, ten-key, and videopoker/slot machines
Job Qualifications
- High school diploma or equivalent
- college degree desirable with marketing, communications, or business concentration or equivalent experience
- two years of previous special events or casino marketing experience preferred
- ability to coordinate, organize, and execute multiple projects in a fast-paced, multi-tasking environment
- heavy clerical and guest service experience required
- maintain professional appearance and strong team-player mindset
- excellent interpersonal, communication, team-building, and problem-solving skills required
- computer literate with systems including IBM, Windows, Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe, and PKMS
- maintain awareness of ongoing changes and enhancements in events and promotions
- flexible to work any day of the week and any shift, including nights and holidays
- must be at least 21 years of age and able to obtain a gaming sheriff’s card
Job Duties
- Oversee the planning, coordination, and execution of assigned special events and promotions to ensure the highest quality guest experience
- Oversee the day-to-day office operations of the Citywide Special Events Department and support the Regional Special Events Manager and Director on all casino event projects
- Manage and coach Regional Special Events Specialists, including scheduling, project assignments, performance development, and discipline as needed to ensure flawless event execution and excellent service
- Assist in the development of event concepts, themes, formats, creative strategy, and internal communications, collaborating with Advertising, Direct Mail, and related teams on invitations and collateral
- Coordinate all resources required for events and promotions, working cross-functionally with departments such as Casino Marketing, Caesars Rewards, Entertainment, Hotel, Banquets, Security, Facilities, and Operations
- Develop, review, and manage event budgets, including proformas, cost projections, expense tracking, final actuals, and timely submission of expenses
- create and approve event EAs
- Review and approve purchase requisitions, invoice payments, and required paperwork including 1099 compliance to ensure accurate and timely payment for goods and services
- Create production meeting decks, maintain accurate records of revisions, manage scheduler event counts, and adhere to timelines, checklists, audit, and testing protocols
- Proactively resolve guest, client, and operational issues, coordinating department assistance as necessary to ensure successful event execution
- Maintain confidentiality of sensitive materials and company files
- stay current on industry trends
- comply with responsible gaming guidelines, policies, procedures, and attendance requirements
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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