Job Overview
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Professional Development
Retirement Plan
Employee Discounts
flexible schedule
Job Description
Legends Global is a leading company specializing in providing premium services for the world's most prestigious live events, venues, and brands. Established as a premier partner, Legends Global manages a vast network of 450 venues worldwide, hosting over 20,000 events annually and entertaining more than 165 million guests every year. The company excels by offering a fully integrated, white-label approach across all aspects of live event management, including feasibility and consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and booking world-class entertainment. This makes Legends Global a formidable force in the live events industry, renowned for its expertise, efficiency, and dedication to exceptional execution.
The company culture at Legends Global is built on respect, ambitious thinking, collaboration, and bold action. They prioritize creating an inclusive workplace where authenticity, impact, and career growth are highly valued. Being a part of Legends Global means joining a team where winning is considered an everyday achievement, powered by a unified and committed workforce. The work environment encourages innovative ideas and teamwork, creating a dynamic and exciting place to grow professionally.
This particular role, within the Global Hospitality division, focuses on extending exceptional venue experiences beyond the events themselves. Hospitality offerings are known for their fresh, creative cuisine, ranging from five-star feasts and craft cocktails to local specialties and chef-inspired dishes. The company takes pride in delivering not just delicious food but memorable guest experiences through unique touches like candy walls, in-house bake shops, and friendly service.
The role requires supporting the Sales and Management teams with various administrative activities, including preparing proposals, contracts, and client-facing materials, maintaining organized documentation, and generating reports using CRM systems. The position also involves coordinating site visits and client experiences, ensuring logistical needs and branding standards are met. Supporting event managers by helping with pre-event logistics, documentation, and communication is a critical aspect of the position.
Data management and CRM maintenance are significant responsibilities, ensuring the accuracy and completeness of client and event data. Collaboration with the Finance team to manage invoicing and payment tracking is also essential to the role. This position demands a proactive individual capable of handling multiple priorities in a fast-paced environment, with strong organizational and communication skills.
Overall, this role at Legends Global offers an excellent opportunity to grow within Sales and Event Management while contributing to delivering world-class live event experiences. It is a position well-suited to someone eager to be part of a high-energy, collaborative, and professional team that values client satisfaction and operational excellence.
The company culture at Legends Global is built on respect, ambitious thinking, collaboration, and bold action. They prioritize creating an inclusive workplace where authenticity, impact, and career growth are highly valued. Being a part of Legends Global means joining a team where winning is considered an everyday achievement, powered by a unified and committed workforce. The work environment encourages innovative ideas and teamwork, creating a dynamic and exciting place to grow professionally.
This particular role, within the Global Hospitality division, focuses on extending exceptional venue experiences beyond the events themselves. Hospitality offerings are known for their fresh, creative cuisine, ranging from five-star feasts and craft cocktails to local specialties and chef-inspired dishes. The company takes pride in delivering not just delicious food but memorable guest experiences through unique touches like candy walls, in-house bake shops, and friendly service.
The role requires supporting the Sales and Management teams with various administrative activities, including preparing proposals, contracts, and client-facing materials, maintaining organized documentation, and generating reports using CRM systems. The position also involves coordinating site visits and client experiences, ensuring logistical needs and branding standards are met. Supporting event managers by helping with pre-event logistics, documentation, and communication is a critical aspect of the position.
Data management and CRM maintenance are significant responsibilities, ensuring the accuracy and completeness of client and event data. Collaboration with the Finance team to manage invoicing and payment tracking is also essential to the role. This position demands a proactive individual capable of handling multiple priorities in a fast-paced environment, with strong organizational and communication skills.
Overall, this role at Legends Global offers an excellent opportunity to grow within Sales and Event Management while contributing to delivering world-class live event experiences. It is a position well-suited to someone eager to be part of a high-energy, collaborative, and professional team that values client satisfaction and operational excellence.
Job Requirements
- 1-3 years of experience in sales support, event coordination, hospitality, or a related field
- strong organizational skills with exceptional attention to detail
- ability to manage multiple priorities in a fast-paced environment
- excellent written and verbal communication skills
- demonstrate impeccable email etiquette with the ability to compose polished, concise, and professional correspondence
- proficiency in Microsoft Office (Excel, Word, PowerPoint)
- CRM experience preferred
- strong attention to detail with timely follow-up and organized communication
- a proactive, solution-oriented mindset with a willingness to take initiative
- ability to work evenings and weekends
- ability to be onsite and lift materials up to 20 lbs
Job Qualifications
- 1-3 years of experience in sales support, event coordination, hospitality, or a related field
- strong organizational skills with exceptional attention to detail
- ability to manage multiple priorities in a fast-paced environment
- excellent written and verbal communication skills
- demonstrate impeccable email etiquette with the ability to compose polished, concise, and professional correspondence
- proficiency in Microsoft Office (Excel, Word, PowerPoint)
- CRM experience preferred
- strong attention to detail with timely follow-up and organized communication
- a proactive, solution-oriented mindset with a willingness to take initiative
- ability to work evenings and weekends
- ability to be onsite and lift materials up to 20 lbs
Job Duties
- Provide day-to-day administrative support to the sales and management teams
- assist in preparing proposals, contracts, and client-facing materials
- maintain organized documentation and ensure consistency across all sales and event files
- generate and distribute weekly and monthly reporting through CRM system
- assist with the coordination and execution of logistics for client site visits including scheduling, materials, and on-site support
- partner with sales and catering management to ensure a polished, on-brand client experience
- assist in the coordination and execution of client gifting and VIP touchpoints
- support event managers with pre-event logistics, documentation, and internal communication
- assist in merging event orders, timelines, and operational documents
- help track key milestones to ensure successful execution of events
- maintain and update CRM systems to ensure data accuracy and completeness
- flag and support resolution of missing or inconsistent information across accounts and opportunities
- support reporting needs by ensuring data integrity and timely updates
- stay on top of pre- and post-event invoices and work with finance team to ensure all invoices are accurate and up to date
- update spreadsheets that track and report all payments
- assist in coordinating internal communication and ensuring alignment across teams
- support the team with additional responsibilities as needed to ensure overall departmental success
Job Criteria
Experience
No experience required
Job Location
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