Job Overview
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Professional development opportunities
Retirement Plan
flexible schedule
Employee Discounts
Job Description
Palm Beach Opera is one of the nation’s most highly regarded opera companies, known for its rich 65-year legacy of outstanding mainstage productions featuring internationally renowned singers. The organization is dedicated not only to artistic excellence but also to community enrichment through a robust education program impacting Southeast Florida deeply. In addition, Palm Beach Opera hosts one of the premier resident artist training programs in the industry, cultivating the next generation of operatic talent. The company’s commitment to artistry, education, and community engagement positions it as a cultural leader and a cherished institution in the arts landscape.
The Special Events Manager role at Palm Beach Opera is pivotal in strengthening philanthropic engagement and relationships through the planning and execution of elegant, mission-driven events. This full-time position demands an individual who thrives in a fast-paced environment and possesses exceptional project management skills paired with a high attention to detail. The manager will be responsible for producing donor-centric events that align with the company’s fundraising goals, enhance patron experiences, and reflect the sophistication and mission of Palm Beach Opera. Key events include receptions, opening night dinners, educational Lunch & Learn series, Board of Directors trips, and a grand annual Gala attended by up to 400 guests at The Breakers.
In this role, the Special Events Manager will build and manage detailed event budgets, timelines, and run-of-show documents with technical precision and organizational expertise. They will leverage data analytics from CRM platforms to inform event strategies, optimize donor outreach, and improve fundraising results. The role requires negotiating favorable vendor contracts and coordinating logistics for venues, catering, audiovisuals, and event design elements. Collaboration will be essential, working closely with development, marketing, and artistic teams to create compelling event materials and communications.
The ideal candidate is a warm, creative, and highly organized professional with 3+ years of experience in event planning or fundraising, preferably within a nonprofit arts organization. Advanced proficiency in Microsoft Excel for managing complex budgets and data is critical, as is experience with CRM systems like Tessitura for maintaining data integrity and tracking engagement metrics. The Special Events Manager must be adept at managing guest lists, RSVPs, and seating arrangements with meticulous attention to detail and a high level of professionalism and discretion when handling donor-related information.
Flexibility to work evenings and weekends for event execution is required. The role not only calls for technical skill and creative vision but also an enthusiastic ambassador who represents Palm Beach Opera’s values with integrity, warmth, and professionalism at all special events. This position offers a unique opportunity to contribute meaningfully to the cultural vitality of Southeast Florida and support one of the country’s foremost opera companies in its mission to inspire and engage through remarkable artistic experiences.
The Special Events Manager role at Palm Beach Opera is pivotal in strengthening philanthropic engagement and relationships through the planning and execution of elegant, mission-driven events. This full-time position demands an individual who thrives in a fast-paced environment and possesses exceptional project management skills paired with a high attention to detail. The manager will be responsible for producing donor-centric events that align with the company’s fundraising goals, enhance patron experiences, and reflect the sophistication and mission of Palm Beach Opera. Key events include receptions, opening night dinners, educational Lunch & Learn series, Board of Directors trips, and a grand annual Gala attended by up to 400 guests at The Breakers.
In this role, the Special Events Manager will build and manage detailed event budgets, timelines, and run-of-show documents with technical precision and organizational expertise. They will leverage data analytics from CRM platforms to inform event strategies, optimize donor outreach, and improve fundraising results. The role requires negotiating favorable vendor contracts and coordinating logistics for venues, catering, audiovisuals, and event design elements. Collaboration will be essential, working closely with development, marketing, and artistic teams to create compelling event materials and communications.
The ideal candidate is a warm, creative, and highly organized professional with 3+ years of experience in event planning or fundraising, preferably within a nonprofit arts organization. Advanced proficiency in Microsoft Excel for managing complex budgets and data is critical, as is experience with CRM systems like Tessitura for maintaining data integrity and tracking engagement metrics. The Special Events Manager must be adept at managing guest lists, RSVPs, and seating arrangements with meticulous attention to detail and a high level of professionalism and discretion when handling donor-related information.
Flexibility to work evenings and weekends for event execution is required. The role not only calls for technical skill and creative vision but also an enthusiastic ambassador who represents Palm Beach Opera’s values with integrity, warmth, and professionalism at all special events. This position offers a unique opportunity to contribute meaningfully to the cultural vitality of Southeast Florida and support one of the country’s foremost opera companies in its mission to inspire and engage through remarkable artistic experiences.
Job Requirements
- 3+ years of experience in event planning fundraising or similar role
- Advanced proficiency in Microsoft Excel including complex spreadsheets and data tracking
- Experience working in CRM databases such as Tessitura or similar
- Exceptional organizational skills and attention to detail
- Strong communication and collaboration skills
- Proactive problem-solving abilities
- Experience with event material creation
- Professionalism and discretion with sensitive information
- Flexibility to work evenings and weekends
Job Qualifications
- 3+ years of event planning or fundraising experience preferably in nonprofit or arts environment
- Advanced proficiency in Microsoft Excel managing complex spreadsheets and budgets
- Experience with CRM databases such as Tessitura or similar
- Exceptional organizational skills and attention to detail
- Strong communication skills and ability to collaborate cross-functionally
- Proactive and solutions-oriented mindset
- Experience creating polished event materials
- Familiarity with Canva or similar design tools preferred but not required
- High level of professionalism and discretion with donor information
- Flexibility to work evenings and weekends as needed
Job Duties
- Plan and execute all special events including receptions, opening night dinners, Lunch & Learn series, Board of Directors trips, and the annual Gala
- Build and manage detailed event budgets, timelines, and run-of-show documents
- Generate reports and analyze data from CRM platforms to inform event strategy and fundraising outcomes
- Coordinate event venues, catering, audiovisual, and design elements
- Negotiate vendor contracts ensuring favorable terms and strong relationships
- Oversee guest experience including managing guest lists, RSVPs, seating, and donor interactions
- Collaborate with development, marketing, and artistic teams to create event materials and communications
- Maintain and update patron and event records within CRM systems
- Lead post-event reporting and evaluation with actionable insights
- Serve as an ambassador for Palm Beach Opera representing the company’s mission and values
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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