Special Events Coordinator - The Pinnacle

AEG is a globally recognized leader in the sports and live entertainment industry, boasting over 20 years of experience in transforming events into unforgettable moments. Hosting more than 160 million guests annually and promoting over 10,000 shows along with 22,000 events worldwide, AEG stands as a powerhouse in delivering entertainment across more than 300 venues. Our enterprise encompasses a wide array of domains, including premier sports franchises, marquee music brands, integrated entertainment districts, a leading ticketing platform, and extensive global sponsorship activations. This holistic approach allows us to engineer memorable experiences that resonate deeply with fans and communities, supporting our mission to give the world a reason to cheer.

At AEG, we are committed to fostering a diverse and inclusive environment that mirrors the broad spectrum of artists, athletes, and fans we serve. Our community-driven culture pushes us to transcend traditional boundaries, actively engaging with the neighborhoods in which we operate and championing sustainable practices to reduce environmental impact throughout all facets of our operations. If you are motivated to elevate your career while making a meaningful difference, AEG offers a dynamic setting to challenge yourself and contribute to a vibrant global entertainment ecosystem.

The Special Events Coordinator role is a key position within our venue operations, responsible for the detailed planning, budgeting, and execution of events as directed by the General Manager. This role demands a hands-on approach in managing backstage hospitality for touring artists when applicable, coordinating equipment, supplies, and inventory, and maintaining physical spaces such as dressing rooms and backstage areas. Acting as a liaison between the venue and local hotels, the Coordinator develops strong relationships and negotiates pricing arrangements that benefit our artists and guests.

Reporting directly to the General Manager, the coordinator supports tenants with their scheduled events and ensures that all event-related requirements are met efficiently. Responsibilities include reviewing artist hospitality riders, budgeting for necessary items and services, and overseeing backstage logistics such as meal provisions, dressing room setup, wardrobe assistance, and runner duties. The role extends to assisting the Production Manager with administrative tasks, managing annual contracts with hotels, and producing comprehensive budget reports that analyze pre-show estimates, show day expenses, and inventory management.

Additionally, the Special Events Coordinator cultivates vendor relationships, optimizes pricing agreements, and participates in market research and industry association meetings to maintain awareness of emerging trends in event planning. This position also entails coordinating rental meetings, producing event checklists and schedules, and supporting the procurement of venue supplies and uniforms. Strong organizational skills, exceptional customer service, budgeting proficiency, and the ability to manage multiple tasks under pressure are critical for success in this role.

Compensation for this part-time position ranges from $20 to $25 per hour. While the position may qualify for benefits under ACA guidelines, it is not eligible for bonuses under the current plan. AEG upholds a strict adherence to equal employment opportunity principles, ensuring a fair hiring process irrespective of legally protected characteristics. Join us at AEG, where your talents can flourish in a fast-paced, exciting environment centered on world-class entertainment and community impact.