Special Events Coordinator at City of Fort Collins Fort Collins, CO

The City of Fort Collins, located in Colorado, is a progressive and vibrant municipality known for its commitment to community well-being, sustainability, and effective public service. With a strong focus on emergency preparedness, security, and community engagement, the city continuously strives to enhance the quality of life for its residents and visitors. The Emergency Preparedness and Security (EPS) Department plays a crucial role in managing emergency situations, ensuring security, and overseeing special event permits to maintain public safety and regulatory compliance throughout the city. EPS is responsible for coordinating efforts related to emergency management, educational initiatives, and the operation of the City’s Emergency Operations Center, while also managing safety protocols for City buildings and employees.

The City of Fort Collins is currently seeking a dedicated and detail-oriented Special Events Coordinator to join the Emergency Preparedness and Security Department on a part-time regular basis. This position offers an hourly wage ranging from $23.00 to $27.00 depending on relevant experience, with a work schedule of approximately 20 to 25 hours per week. The Special Events Coordinator will work under the direct supervision of the Special Events Lead Specialist, playing an essential role in facilitating the planning, permitting, and successful execution of special events across the city. This unique role requires a highly organized, creative individual capable of managing multiple responsibilities simultaneously, working well under pressure, and demonstrating excellent interpersonal and communication skills.

The Special Events Coordinator will act as a liaison among various stakeholders including City staff, event producers, business owners, residents, and community groups to ensure coordinated and compliant events. Integral to the duties are administrative tasks such as handling event permit applications, supporting the Special Events Lead Specialist, and serving as a point of contact for questions and issues from the public regarding event permits. This role also requires coordinating across different City departments — including Police, Fire, Liquor, Parks, and more — to align on permits and requirements.

In addition to administrative and coordination tasks, the position involves researching best practices relating to event compliance and safety from other municipalities, contributing to web updates and newsletter production, and supporting community outreach efforts that enhance the visibility of the Special Events Office. Attendance at internal and external meetings is a regular function, alongside assisting with planning for safety and security initiatives managed by other City departments. Candidates can expect to engage in some evening and weekend work, reflecting the nature of special events and community activities.

The successful candidate will believe in the City's core competencies that include cultural competence, a learning orientation, outstanding customer service, and the skilled use of digital tools for communication and teamwork. The position demands proficiency in Microsoft Office software, superior writing and editing abilities, creative problem-solving skills, and a keen eye for detail. This role suits candidates who are self-motivated yet capable of working collaboratively, with an adaptable approach to evolving challenges and opportunities related to emergency preparedness and special event management.

The Special Events Coordinator will contribute meaningfully to Fort Collins’ mission by ensuring special events are safely and responsibly conducted, fostering community engagement, and supporting emergency preparedness initiatives. This position provides an excellent opportunity for individuals interested in public service, event management, and community safety who are eager to bring creativity, initiative, and organizational excellence to the role.