Special Events Coordinator

Live Oak Public Libraries is a respected public library system located in Savannah, Georgia, dedicated to fostering literacy, learning, and community engagement throughout the region. Serving as an essential resource for the community, Live Oak Public Libraries offers a broad range of programs, services, and events designed to educate, entertain, and connect individuals of all ages and backgrounds. With several branches strategically positioned across the city and surrounding areas, the library system emphasizes accessibility, inclusion, and innovation as core values that drive its mission and service offerings. As a public institution, Live Oak Public Libraries champions access to information, cultural enrichment, and support services that contribute to the civic and intellectual vitality of Savannah and beyond.

The Special Events Coordinator role at Live Oak Public Libraries plays a vital part in supporting the mission and vision of this dynamic institution by managing and executing a wide variety of events that engage the local community and enhance the library’s visibility. This part-time position, offering 29 hours per week at a rate of $25.00 per hour, reports to the Director of Regional Operations and is focused on the planning, coordination, and oversight of both internal meetings and significant public events across the library system. Key responsibilities of the Special Events Coordinator include organizing system-wide meetings, handling event logistics such as space booking, vendor coordination, and on-site management before, during, and after events. The role also includes specialized event coordination, such as private elopement and small wedding ceremonies hosted at specific Live Oak Public Library locations, as well as coordinating library-sponsored fundraising activities, donor receptions, and community celebrations.

This position is integral to creating memorable experiences for attendees, ensuring each event aligns with the library’s values, and supporting its financial sustainability through well-managed fundraising events. The coordinator acts as the central contact for event space reservations, markets the available venues, and works closely with various library departments including Public Services, Facilities, Engagement, Development, and Communications. The position requires flexibility in working hours, as evening and weekend availability is essential to successfully executing events. The coordinator must also demonstrate technical proficiency by managing audio-visual needs and other technology solutions required during events while providing tech support to users.

Beyond logistical duties, the Special Events Coordinator is tasked with preparing cost estimates, assisting in budget preparation, and managing fiscal processes such as purchase orders, W-9 forms, and credit card reconciliation. A high level of organization, proactive problem-solving skills, and the ability to manage multiple projects effectively are paramount. The role offers an opportunity to contribute meaningfully to the community by delivering events that inspire, educate, and celebrate the work of the Live Oak Public Library System, enhancing its public service footprint and strengthening ties with patrons, donors, and partners.