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Job Overview
Employment Type
Part-time
Compensation
Hourly
Exact $25.00
Work Schedule
Weekend Shifts
Benefits
Health Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
flexible scheduling
Employee assistance program
Employee Discounts
Job Description
Live Oak Public Library System (LOPL) is a pivotal community institution located in Savannah, Georgia, dedicated to enriching the lives of area residents through access to information, educational resources, and culturally engaging programs. LOPL serves as a cornerstone of public learning and community involvement, operating multiple branches and hosting diverse events that foster knowledge, creativity, and civic engagement. Renowned for its commitment to inclusion, accessibility, and community service, the library system strives to meet the evolving needs of its patrons through innovative programs and strategic outreach. The organization embodies a culture that values diversity, collaboration, and continuous improvement, aiming to... Show More
Job Requirements
- High school diploma or equivalent
- three years of event planning experience
- valid driver’s license and insurability
- reliable transportation
- ability to work evenings and weekends
- ability to travel within city, state, and out of state as needed
- ability to manage donor interest and personal information with tact and confidentiality
Job Qualifications
- High school diploma or equivalent
- bachelor’s degree in public relations, communications or hospitality management or relevant discipline preferred
- three years of event planning experience required
- proficiency with database and accounting spreadsheet software
- intermediate technology skills for social media, donor management software, Microsoft Office, and Google Workspace
- strong communication skills both written and oral
- proven problem solving and analytical skills
- ability to be proactive, resourceful, highly organized and manage multiple projects
- ability to work effectively and cooperatively with diverse groups
- ability to work with minimal supervision
- skills emphasizing teamwork, communication, ethics, trust and patience
Job Duties
- Prepare special event cost estimates and assist with preparing an annual budget for system-level special events
- manage fiscal processes and systems such as W-9, Pos check requests, and credit card management
- coordinate logistics for library’s regular meetings, board meetings, and system-level large or special events including speakers and community participation
- schedule, plan and manage logistics for elopement ceremonies, small weddings and other private events at specific LOPL locations
- coordinate special library-hosted events such as fundraising galas, donor recognition events, and other programs with engagement, development, and public services departments
- develop, implement and oversee procedures for public and private special events
- act as central point of contact for inquiries about reserving meeting and event space
- market event spaces and coordinate event schedules
- plan special event details inclusive of guest needs and maintain high communication with guests planning events
- coordinate with IT for audio and video needs and provide tech support for event space users
- supervise volunteers, vendors, or suppliers
- review venues to determine proper accessibility, signage, audio-visual equipment, room set-up, staffing, crowd control, and traffic flow
- embrace LOPL core values and strategic priorities
- demonstrate commitment to inclusion regardless of age, cultural background, ability, ethnicity, family status, gender, race, religion, sexual orientation, veteran status, or national origin
- perform other duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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