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Special Events Coord, UH Manoa Athletics
Job Overview
Employment Type
Full-time
Compensation
Salary
Range $55,000.00 - $60,000.00
Work Schedule
Weekend Shifts
Benefits
10% 403(b) contributions
term life insurance
AD&D insurance
Short term disability insurance
long term disability insurance
Tuition Reimbursement
Employee assistance program
generous PTO
Paid holidays
Health Insurance
prescription insurance
Dental Insurance
Vision Insurance
Free parking
Job Description
The University of Hawaii Foundation, founded in 1955, plays a pivotal role as the central fundraising entity for the University of Hawaii System. Established to cultivate private support for the university, the Foundation operates as an independent, institutionally related 501(c)(3) non-profit organization. It manages an extensive portfolio of over 7,000 gift accounts that directly benefit the university and its students. Although legally separate from the University of Hawaii, the UH Alumni Association, and other affiliates, the Foundation cooperates closely with these entities and the broader community to promote the welfare and advancement of the university. The Foundation’s vision is centered... Show More
Job Requirements
- Bachelor’s degree required
- a minimum of one year of progressive experience in non-profit organizations especially in alumni, development, education, or membership settings is preferred
- must possess a valid driver’s license as well as pass a background check including driving record upon offer of employment
- a reliable mode of transportation required
- ability to sit at a desk and use a computer for extended periods of time
- occasional standing, walking, bending, reaching, and lifting of light office items up to 25 lbs
- ability to operate general office equipment such as a computer, printer, photocopier, scanner, phone system
- hand-eye coordination and manual dexterity to use office equipment and handle paperwork
- visual acuity to read printed and electronic documents and computer screens
- ability to communicate verbally and in writing so others will understand
- hearing and speaking abilities for in-person, phone, and video conversations
Job Qualifications
- Bachelor’s degree
- a minimum of one year of progressive experience in non-profit organizations especially in alumni, development, education, or membership settings preferred
- must possess a valid driver’s license
- ability to communicate verbally and in writing
- familiarity with general office equipment
- strong organizational and interpersonal skills
Job Duties
- Provide the UHF UHM Athletics Development team fundraising event planning, coordination and execution support
- assist the UHF UHM Athletics Development team with special events administrative support related to discovery, engagement, fundraising and stewardship
- serve as a liaison and resource for UHF UHM Athletics Development team, UHM Athletics Department, coaching staff, facilities, marketing, external vendors and other key constituents
- maintain and organize the calendar of events and fundraising events for UHM Athletics
- update and assist with the Foundation database with changes or additions to contact information, enter contact reports, and follow up on inquiries
- organize and facilitate meetings, schedule and coordinate dates, times, venues, attendance, agenda, and facilities, compile briefings and take notes when necessary
- assist with preparing for meetings and other activities, then document and organize the follow-up requirements at the end of these activities
- research, draft, and edit written communications that may include briefing materials for meetings and events, proposals, reports, and correspondence
- gather, assemble and refine material and data required for correspondence, memorandums, reports, or other documents
- establish and maintain effective working relationships with a broad constituency inside and outside UHF and the UH System
- communicate in writing and/or verbally with high profile internal and external contingents including UH and UHF leadership, alumni, donors, and supporters
- assist with event fiscal support, including processing expenses and revenues, monitoring event invoices and expenditures, and gathering account information
- regularly deal with diverse matters requiring a broad knowledge of the Foundation’s organizational operations and policies necessary to ensure appropriate decision-making protocols are followed
- regularly work with information of a sensitive, highly confidential and strategic nature
- assist the department in implementing and improving internal event processes, as well as promote and strengthen inter-department UHF/UH relationships
- assist with additional UHF UHM Athletics fundraising special events functions as assigned
- perform a wide variety of special project work
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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