SPECIAL EVENTS - COLLEGE AIDE

The Division of Sidewalk & Inspection Management (SIM) is a key operational division within the New York City Department of Transportation (DOT) dedicated to the maintenance and oversight of the city's extensive sidewalk network and corner infrastructure. Responsible for managing approximately 12,750 miles of sidewalks and over 185,000 corners, SIM ensures safe, accessible, and well-maintained pedestrian environments across the city. This division plays a vital role in urban infrastructure by conducting regular inspections, coordinating repairs, and implementing improvements to enhance public safety and accessibility.

Within this framework, the Office of Special Events functions as an essential unit tasked with overseeing the coordination of all public events in New York City on behalf of the DOT. This office strategically plans and manages events to minimize disruptions to the city's infrastructure, public spaces, facilities, and transportation systems while elevating New York City's status as a premier destination for various cultural, recreational, and ceremonial gatherings.

The Office of Special Events is currently seeking to hire a College Aide to provide essential administrative and operational support to its daily functions. This entry-level position offers aspiring professionals a valuable opportunity to gain hands-on experience in city government operations, particularly in departments focused on public engagement and community event management. The College Aide will engage in a variety of clerical duties that are fundamental to maintaining smooth office workflows and program implementations.

Key responsibilities of the College Aide include performing general clerical tasks such as data entry, filing, and managing both electronic and physical records. The role requires proficiency in updating spreadsheets and documents using Microsoft Excel and Word, as well as creating presentations with Microsoft PowerPoint to assist with communications and reporting. Additionally, the aide will help organize inspection reports, maintain tracking spreadsheets and databases, and support administrative duties related to specific city programs, including the Citywide Banner Program and ceremonial street co-namings. These tasks involve organizing applications, managing supporting documentation, and ensuring all records are accurate and up-to-date.

The College Aide may also be tasked with assisting in processing film requests and organizing associated paperwork, further reflecting the diverse scope of responsibilities within the Office of Special Events. This role demands attention to detail, strong organizational skills, and familiarity with office software tools to successfully support the office's mission of coordinating public events and promoting community recognition throughout New York City.

Preference will be given to candidates who demonstrate proficiency in Outlook, Excel, and Word, highlighting the importance of technical skills in this administrative capacity. Overall, this position provides a meaningful pathway into municipal work, offering exposure to how large-scale event coordination and city infrastructure management intersect with community programming and public service initiatives.