SPECIAL EVENTS ASSOCIATE

Suncoast Beverage Sales is a reputable company specializing in the distribution and marketing of beverage products, with a strong presence in community events and promotional activities. Known for their commitment to quality and customer satisfaction, they engage in various aspects of beverage sales including events coordination, point-of-sale (POS) management, and product promotions. As a company operating under stringent compliance and safety standards, Suncoast Beverage Sales offers an environment where professionalism and operational excellence are prioritized. The company values detail-oriented and creative professionals who excel in multitasking and possess strong organizational skills to contribute effectively to the company’s marketing and promotional efforts.

The Special Events Associate role at Suncoast Beverage Sales is a dynamic and multifaceted position responsible for managing the coordination and execution of all special events and promotions. This includes overseeing community and promotional events, ensuring timely and professional execution from planning through to clean up. The associate is tasked with organizing equipment and supplies such as ice, balloons, and POS materials, scheduling staff, setting up venues, breaking down and cleaning after events, and handling all related paperwork with meticulous attention to detail. This paperwork comprises proposals, checklists, check requests, event summaries, and budget analyses, all of which are critical for successful event management.

A noteworthy aspect of this role is the responsibility towards inventory management. The Special Events Associate administers all POS materials, neons, and promotional products by receiving, inventorying, organizing, and distributing them efficiently. They must ensure compliance with company guidelines, including neon repair and maintenance, and adhere strictly to safety and sales compliance standards. The position requires coordination with the Marketing Manager, to whom the associate reports directly, to review budgets and staffing needs prior to events.

Daily and monthly reporting is a key part of the role. The associate completes daily agendas and call reports in detail, allowing for a thorough review by the Marketing Manager. Invoice management and payment collection post-event are essential responsibilities, with an expectation to complete invoicing within a 10-day window. Additionally, the role demands oversight of equipment maintenance including trucks, cold plates, CO2 tanks, cups, and other event materials. The associate ensures trailers are in proper working condition in compliance with Department of Transportation (DOT) regulations, including completing vehicle inspections.

This job requires a blend of physical capability and intellectual diligence. The associate must be physically able to lift and move equipment, sometimes up to 162 pounds, and must be computer literate to handle inventory tracking software and prepare accurate documentation. Strong communication skills, both oral and written, are vital to maintain organization, coordinate with various stakeholders, and provide professional representation of the company during events. The position may require weekend work and necessitates a clean driving record, with a Class A CDL license preferred.

Overall, the Special Events Associate plays a pivotal role in ensuring that Suncoast Beverage Sales' events and promotional activities run smoothly, efficiently, and in accordance with company standards. This position offers an exciting opportunity to work in a lively, fast-paced environment that values creativity, organization, and a proactive approach to event management and promotional coordination.