Special Events Assistant

The South Carolina State Museum (SCSM) is a premier cultural and educational institution dedicated to sharing the rich and diverse stories of South Carolina. Through its extensive permanent collections, thoughtful educational programs, compelling exhibitions, and dynamic digital resources, the museum showcases the state’s natural history, cultural diversity, innovative spirit, and artistic creativity. Located in Columbia, SCSM serves the community by providing enriching experiences that connect visitors of all ages to the heritage and ongoing narratives of South Carolina. As a standout establishment for learning and engagement, the museum fosters an inclusive environment that celebrates the many facets of the state’s identity and history.

We are currently seeking a Special Events Assistant to join our innovative team of professionals. This role is central to the successful execution of onsite events, representing the South Carolina State Museum in a professional, welcoming, and organized manner throughout event activities. The Special Events Assistant plays a critical part in delivering outstanding guest experiences while upholding the museum’s high standards for safety, care of exhibits, and adherence to policies. This position operates under the direction of the Special Events Manager, providing vital event coordination support, administrative assistance, and guest services. The role requires excellent interpersonal skills, multitasking ability, and a professional demeanor, especially in fast-paced or high-pressure environments that events often present.

As a Special Events Assistant, you will be a key on-site contact for guests, clients, vendors, and staff during events at the museum. You will be responsible for greeting and directing attendees, coordinating closely with vendors and caterers, and ensuring the smooth setup and breakdown of event activities. Your role includes maintaining cleanliness, following safety guidelines, managing crowd flow, and protecting valuable exhibits by monitoring guest behavior. Administrative responsibilities are also part of your duties, including managing event scheduling through the Tripleseat booking system and processing payments via the Galaxy payment system. This position offers varied and meaningful work in a vibrant museum setting, demanding availability during evenings, weekends, and holidays to meet the dynamic scheduling needs of special events. The Special Events Assistant contributes directly to making each event memorable and seamless, reflecting the museum’s mission to engage and inspire the community through shared stories and cultural celebration.