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Special Events & Media Coordinator (6292) Job 85081 - Dept of Architecture (DBARC)
Job Overview
Employment Type
Full-time
Compensation
Salary
Range $81,500.00 - $98,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Hybrid work option
Employee Resource Groups
Job Description
The University of California, Berkeley, is a prestigious and world-renowned academic institution dedicated to fostering an inclusive and supportive community where students, faculty, and staff from diverse backgrounds can thrive. Known for its academic and research excellence, Berkeley has a longstanding commitment to equity and social justice, serving as a leader in driving innovation and creating global intellectual, economic, and social value since its founding in 1868. The university embraces principles of openness, freedom, and belonging, making it a unique and inspiring environment for educational pursuits and career growth.
Within this rich cultural and intellectual setting, the Department of... Show More
Within this rich cultural and intellectual setting, the Department of... Show More
Job Requirements
- Bachelor's degree in a related area or equivalent experience
- Thorough knowledge of event planning and public relations
- Understanding of university travel and entertainment policies
- Ability to manage multiple concurrent projects
- Strong judgment and problem resolution skills
- Excellent design aesthetic and ability to create digital content
- Strong communication and organizational skills
- Experience using digital asset management
- Solid written and verbal communication
- Ability to maintain confidentiality
- Fluency in design software and multimedia content creation
- Experience with administrative and operational tasks
- Collaborative and independent work skills
Job Qualifications
- Bachelor's degree in a related area or equivalent experience
- Thorough knowledge of event planning, public relations, and event production principles
- Understanding of university rules and procedures for travel, entertainment, honoraria, and general administration
- Strong project management skills with ability to handle multiple projects simultaneously
- Excellent design aesthetic for creating social media posts, web media, and student gallery work
- Proficiency in multimedia content production including photography and video
- Strong communication, organizational, and outreach skills
- Experience with digital asset management systems
- Solid written, verbal, and interpersonal communication skills
- Ability to use discretion and maintain confidentiality
- Knowledge of design concepts and technical fluency in design software
- Experience with administrative operations including risk management, travel, and graphic website design
- Ability to work collaboratively and independently
- Preferred experience in academic, cultural, or design-focused environments
- Preferred experience supervising student staff or creative teams
- Preferred familiarity with architecture and design pedagogy
Job Duties
- Plan, manage, and execute departmental events including lectures, exhibitions, final reviews, and symposia
- Develop comprehensive event timelines, production schedules, and run-of-show documentation
- Coordinate venues, audiovisual services, catering, travel, honoraria, contracts, and facilities logistics
- Manage budgets, payment processes, and financial reporting related to events
- Lead development and execution of digital media and content strategies including social media, web, email campaigns, digital signage, and print
- Capture and coordinate photography and video documentation
- Collaborate with faculty, students, and communications office to produce high-quality multimedia content
- Maintain organized digital asset libraries and oversee department's public-facing visual identity
- Serve as primary point of contact for faculty, guest speakers, critics, and exhibitors
- Coordinate communications and support for event participants
- Interpret and apply university policies related to events, travel, and entertainment
- Supervise student employees and coordinate creative teams
- Develop and prepare budgets, reports, and vendor payments
- Anticipate production challenges and develop contingency plans
- Serve on departmental committees and provide analytical support
- Ensure professional staging and alignment with departmental design standards
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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