Special Events and Marketing Coordinator

Omaha, NE, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $39,200.00 - $55,400.00

Work Schedule

Flexible

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Flexible work schedule

Community engagement events

Job Description

Catalyst Omaha is a vibrant and dynamic hub that fosters innovation and community within the entrepreneurial ecosystem in Omaha. It serves as a collaborative space designed to bring together entrepreneurs, startups, and small businesses, offering them a supportive environment to thrive and grow. As a prominent fixture in the Omaha business community, Catalyst Omaha is dedicated to providing top-tier event and meeting spaces that cater to a diverse range of professional needs while nurturing a culture of engagement, creativity, and connectivity among its tenants and visitors.

The Catalyst Omaha team is seeking a motivated and community-oriented individual to join as a Brand Ambassador. This role is pivotal in managing the external event and meeting space rentals, supporting social media efforts, and enhancing the overall experiences for tenants and visitors alike. The successful candidate will uphold the company’s vision and values, building meaningful relationships with tenants to understand their needs and help foster a vibrant community. The position involves managing event rentals in key spaces such as the Forge Event Hall and Steelworks Boardroom and Living Room, handling everything from inquiries and proposals to payment and event execution.

Responsibilities include overseeing all logistics related to events, coordinating vendors, managing technical support such as AV and Wi-Fi, and ensuring seamless delivery of each event from start to finish. This role also entails establishing and maintaining strong relationships with vendors and community partners, playing a key part in strengthening connections within the Omaha entrepreneurial ecosystem. Moreover, the Brand Ambassador will support marketing efforts through content creation and management across various platforms including social media, website, and newsletters. They will also contribute to tenant engagement programming and community events, helping to maintain a welcoming and organized environment.

This full-time role demands a proactive, detail-oriented individual capable of juggling multiple priorities in a fast-paced setting while demonstrating excellent interpersonal and communication skills. Experience in sales, marketing, and familiarity with Omaha’s entrepreneurial community are highly valued. The position requires occasional evening and weekend work aligned with event schedules and includes the necessity of reliable transportation and a valid driver’s license. By joining Catalyst Omaha, the Brand Ambassador becomes a vital part of a forward-thinking team focused on creating extraordinary experiences and fostering a thriving community in a supportive, innovative workspace.

Job Requirements

Bachelor’s degree in a related field or equivalent professional experience required
Sales and/or marketing experience preferred
Experience in or familiarity with Omaha’s entrepreneurial ecosystem strongly encouraged
Proven ability to manage multiple priorities in a fast-paced, dynamic environment
Proficiency in social media content creation and audience engagement
Reliable transportation required
Must possess both a valid driver’s license and a driving record acceptable to The Lund Company’s excess liability insurance carrier
Ability to work occasional evenings and weekends as required by events

Job Qualifications

Bachelor’s degree in a related field or equivalent professional experience
Sales and/or marketing experience preferred
Experience in or familiarity with Omaha’s entrepreneurial ecosystem strongly encouraged
Proficiency in social media content creation and audience engagement
Strong interpersonal skills with effective communication via phone, email, and in person
Excellent written and verbal communication skills
Demonstrated attention to detail and organizational skills
Strong customer service orientation
Proficiency in Microsoft Office (Excel, Word, Outlook)
Experience with Canva, Adobe Creative Cloud, or similar creative software preferred
Experience using web-based CRM and event management platforms
Working knowledge of social media platforms including LinkedIn, Instagram, and Facebook
Self-starter with the ability to take initiative and work independently

Job Duties

Uphold the company’s vision and values while consistently following all company guidelines and policies
Foster a strong sense of community within Catalyst Omaha by building relationships with tenants, understanding their needs, and communicating insights to the Community Manager
Manage all aspects of event rentals in the Forge Event Hall and Steelworks Boardroom and Living Room, including responding to inquiries, developing proposals, securing agreements and payment, and maintaining accurate records within the CRM
Oversee event execution from planning through breakdown, including coordinating vendors, managing setup (seating, AV, Wi-Fi access), and staffing events as needed
Provide technical and logistical support for events, including access to the building Wi-Fi network, teleconferencing platforms, and AV equipment
Establish and maintain relationships with vendors, suppliers, service providers, and community partners to ensure seamless event delivery and strengthen connections within the Omaha entrepreneurial ecosystem
Continuously document and improve venue policies and procedures
Support marketing efforts for the property and event venues, including content development and monitoring for social media, website, and newsletters
Assist in the development and execution of tenant engagement programming and community events
Support the Community Manager on other community and building projects, as needed
Maintain shared spaces in a clean, organized, and welcoming condition, reporting maintenance or cleanliness concerns to the appropriate team member or vendor
Be familiar with and follow all procedures associated with the property