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Job Overview
Employment Type
Full-time
Compensation
Hourly
Exact $25.46
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
flexible schedule
Employee assistance program
Job Description
The City of Belen Parks and Recreation Department is a vibrant and community-focused municipal organization dedicated to enhancing the quality of life for residents through dynamic programming, engaging special events, and comprehensive park services. The department actively promotes community engagement, wellness, and cultural enrichment by organizing a variety of recreational activities, festivals, and city-sponsored events that unite residents and local partners. Situated in the City of Belen, this department serves as a vital conduit connecting citizens, businesses, non-profits, and government bodies to foster shared experiences and community pride.
The full-time Special Events and Communications Coordinator plays a crucial ro... Show More
The full-time Special Events and Communications Coordinator plays a crucial ro... Show More
Job Requirements
- Bachelor's degree in relevant field or equivalent experience
- minimum 3 years of event planning or community relations experience
- proven ability to manage large-scale events
- strong interpersonal and organizational skills
- proficiency with office software and social media tools
- willingness to work flexible hours including evenings and weekends
- excellent communication skills
- ability to supervise staff and volunteers
- basic marketing software knowledge preferred
Job Qualifications
- Bachelor's degree in Parks and Recreation Management, Event Management, Communications, Public Relations, or related field preferred
- minimum of 3 years of experience in event planning, community relations, or recreation programming
- municipal or nonprofit experience preferred
- relevant work experience may be substituted for education
- proven experience in large-scale event planning and coordination required
- strong interpersonal skills and ability to work effectively with public officials, community partners, volunteers, and residents
- excellent organizational skills with ability to manage multiple projects simultaneously
- proficiency with Microsoft Office, website CMS tools, and social media management platforms
- ability to work evenings, weekends, and holidays as required by event schedules
- strong written and verbal communication skills including public speaking
- basic knowledge of marketing design software such as Canva, Adobe, Publisher preferred
Job Duties
- Plan, coordinate, and execute all Parks and Recreation Department and City-sponsored special events
- serve as event manager coordinating logistics including site layouts, schedules, vendor relations, entertainment, equipment rentals, public safety coordination, and staffing/volunteers
- act as central point of contact for all special events occurring within the City including external organizations
- assist event organizers with special event permitting process including application review and compliance
- coordinate and facilitate interdepartmental review of event applications working with Police, Fire, Public Works, Utilities, and Administration
- organize and lead internal special event coordination meetings
- track and maintain centralized calendar of Citywide events
- coordinate City services and resources for special events including staffing, equipment, barricades, and facility use
- develop and manage event budgets ensuring fiscal responsibility
- secure sponsorships, donations, and in-kind support while establishing relationships with local businesses and community stakeholders
- develop strategic partnerships with chamber of commerce, downtown districts, and civic groups
- prepare event reports and lead after-action debriefs
- supervise all event staff including city employees, volunteers, seasonal staff, and contractors
- ensure events comply with city policies, safety regulations, and permits
- represent Parks and Recreation Department at community meetings, public events, and media appearances
- maintain and update department webpages, calendars, and online registration
- ensure website content is current, accurate, visually appealing, and ADA compliant
- post timely notices for upcoming events and program highlights
- collaborate with IT and communications personnel to implement digital improvements and monitor analytics
- create and distribute promotional materials including flyers, brochures, press releases, and digital content
- manage department social media pages generating engaging posts and videos
- photograph and video department events and programs
- coordinate with local media to promote community activities
- establish or enhance brand consistency across platforms and materials
- assist in creation of seasonal recreation program guide and e-newsletters
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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