Special Events and Assignments Coordinator

Gainesville, FL, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Exact $34.00

Work Schedule

Standard Hours

Flexible

Weekend Shifts

Benefits

Health Insurance

Life insurance

paid leave

Paid holidays

Pension Plan

deferred compensation plan

On-Site Fitness Centers

Tuition Reimbursement

On-site medical staff

Wellness Program

Job Description

The City of Gainesville is a vibrant and progressive local government dedicated to enhancing the quality of life for all its residents. As a Community Builder within the City of Gainesville, you will have the unique opportunity to directly contribute to the development and enrichment of your hometown. This role goes beyond a traditional job; it is a commitment to fostering community success and making a tangible impact on the lives of your neighbors. Working for the City of Gainesville means being part of a team that values collaboration, innovation, and service excellence.

The City of Gainesville Police Department, hea... Show More

Job Requirements

Valid driver license at time of appointment
Valid Florida driver license within 30 days of appointment and throughout employment
State of Florida Notary Public license may be required
NCIC or FCIC certification must be obtained within six months and maintained
Ability to perform physical tasks including lifting up to 30 pounds and working outdoors
Availability to work outside regular schedule including evenings and weekends
Ability to maintain confidentiality when handling background check information
Ability to work collaboratively with various city departments and community partners

Job Qualifications

Associate degree in public relations, event management, business or public administration or related field
Two years of administrative and staff support experience in municipal event permits or event planning
Or high school diploma or equivalent plus four years of relevant experience
Valid Florida Driver License within 30 days of appointment
Must obtain and maintain National Crime Information Center or Florida Crime Information Center certification within six months of appointment
Knowledge of special event management principles and public relations
Ability to use Microsoft Office and relevant software
Strong organizational and communication skills
Ability to work with diverse populations and multiple departments

Job Duties

Operates as the program coordinator for the City's special event permit initiative by developing and coordinating services for programs and events within the City
Serves as the primary contact to event organizers and various City departments to facilitate permits
Administers and facilitates Gainesville Police Department's involvement in community events including special events, alcohol, and special sales permitting
Guides and educates event organizers through the City special event permit process ensuring compliance with ordinances
Coordinates and leads bi-weekly meetings with City departments involved in special events permitting
Creates cost estimates and invoices for event organizers
Monitors and updates special events software programs and calendar
Communicates denied permits with clarity
Administers and coordinates scheduling of GPD staff for extra duty assignments
Works with public safety agencies during large events such as University of Florida football games
Prepares and submits monthly vendor billing invoices and interdepartmental billing for services
Attends community meetings and event planning sessions
Performs other related duties as assigned
May notarize documents as needed

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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