Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Exact $34.00
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Health Insurance
Life insurance
paid leave
Paid holidays
Pension Plan
deferred compensation plan
On-Site Fitness Centers
Tuition Reimbursement
On-site medical staff
Wellness Program
Job Description
The City of Gainesville is a vibrant local government organization committed to building and improving the community it serves. As part of this commitment, the City provides a comprehensive range of services and initiatives designed to enrich the lives of its residents and enhance the overall Gainesville way of life. Recognized for its dedication to public service and community engagement, the City of Gainesville offers a supportive and challenging work environment where employees can make a visible and meaningful impact on their neighbors and the city at large.
The position available is that of a Special Events Program Coordinat... Show More
The position available is that of a Special Events Program Coordinat... Show More
Job Requirements
- Valid driver license at time of appointment
- Valid Florida driver license within thirty days of appointment
- Must obtain and maintain NCIC and/or FCIC certification
- Ability to lift and carry up to 30 pounds
- Ability to work outside of regular schedule including weekends and evenings
- Ability to remain calm and productive under tight deadlines
- Ability to work with diverse populations and agencies
- Ability to drive a city vehicle for event site visits
- May require notarization duties and assessment tests
- State of Florida notary public license may be required depending on assignment
Job Qualifications
- Associate degree with coursework in public relations, event management, business or public administration or related field
- Two years of administrative and staff support experience in municipal event permit applications or event planning
- High school diploma or equivalent with four years of similar experience
- Ability to use Microsoft Word, Outlook, and Excel
- Knowledge of principles and practices of special events management and vendor contractual agreements
- Strong communication skills, both oral and written
- Ability to work effectively with diverse populations and departments
- Ability to maintain complex database management systems
- Ability to plan, organize and coordinate multiple events
- NCIC and/or FCIC certification within six months of appointment
Job Duties
- Operate as program coordinator for the city’s special event permit initiative
- Serve as primary contact to event organizers and city departments
- Administer and facilitate GPD’s involvement in special events permitting
- Guide and educate event organizers through the special event permit process
- Coordinate and lead bi-weekly meetings with city departments
- Create cost estimates and invoices for event organizers
- Perform individual background checks using NCIC or FCIC
- Monitor and update special events software and calendar
- Follow up with event holders to ensure policy compliance
- Conduct onsite visits to assess event setups
- Administer and coordinate scheduling of GPD staff for extra duty assignments
- Prepare and submit monthly vendor billing invoices
- Attend planning meetings for large or new special events
- Communicate effectively with officers in charge of events
- Work with public safety agencies during University of Florida football games
- Maintain detailed records of vendor work and event assignments
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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