Special Event Coordinator at Carvertise Wilmington, NC

Wilmington, NC, USA|Travel

Job Overview

Employment Type

Full-time

Work Schedule

Flexible

Day Shifts

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

flexible schedule

Travel reimbursement

Job Description

Carvertise is a dynamic and award-winning marketing company based in Wilmington, NC, specializing in turning everyday vehicles into moving billboards. Since its inception in 2012, this innovative company has established itself as a leader in mobile advertising by partnering with renowned national brands such as Wawa, Netflix, Crayon, EA Sports, and Nascar. Carvertise’s unique model not only delivers high-impact marketing outcomes for its clients but also offers an opportunity for thousands of drivers across the country to earn extra income by driving with branded advertisements on their cars. The company prides itself on a collaborative and growth-oriented culture, ensuring that its team and drivers are supported and motivated to succeed in a fast-paced environment.

The Special Event Coordinator role at Carvertise is a full-time opportunity that demands a detail-oriented, adaptable, and proactive professional. This position plays a crucial role in ensuring the flawless execution of special driver events that are essential to meeting client campaign goals. The coordinator will be responsible for overseeing the logistics and operations of both standard and unique events, whether these occur remotely or in person, including targeted marketing swarms and conference-related activations. Through constant communication, problem-solving, and hands-on management, the coordinator ensures that drivers meet campaign targets and that all client expectations are seamlessly fulfilled.

This role requires a flexible work schedule, typically Monday through Friday from 11 am to 7:30 pm, but also demands availability for evening, weekend, and holiday events to cover a busy event calendar. Approximately 50% travel is expected, including overnight stays and weekend trips, to maintain a strong on-the-ground presence across diverse event venues. The coordinator will be a key liaison between drivers, clients, and internal teams, providing timely updates, troubleshooting driver tracking issues, and managing driver surveys and contests aimed at enhancing engagement and campaign success.

In addition to event coordination, the Special Event Coordinator will generate and analyze reports on campaign execution and milestones, delivering insights to both clients and Carvertise leadership. This role supports process improvement initiatives and contributes to the development of training resources and operational procedures that enhance team performance and efficiency. With a keen eye for detail and a passion for exceptional customer service, the coordinator helps to cultivate a positive driver experience and strengthen Carvertise’s company culture.

Job Requirements

Bachelor’s degree in business, communication, or equivalent discipline preferred
minimum 2 years experience in an event execution setting preferred
strong verbal and written communication skills
ability to multitask effectively and reprioritize as needed
self-motivated and results-driven
compliance with processes and policies
creativity in problem solving
adaptability and willingness to embrace process improvements
computer proficiency including CRM, ERP, Google Suite, Airtable, and email systems
ability to remain seated for extended periods
ability to use a keyboard and laptop
ability to travel approximately 50% including overnight and weekends
friendly and professional attitude

Job Qualifications

Bachelor’s degree in business, communication, or related field preferred
minimum 2 years experience in event execution or coordination
effective verbal and written communication skills
ability to multitask and prioritize under pressure
self-motivated and organized
creativity in problem solving
adaptable and forward thinking
proficient with CRM, ERP, Google Suite, Airtable, and email systems
professional and team-oriented demeanor

Job Duties

Execute standard and unique campaign events including SWARMS and conference requests
maintain availability during campaign execution and coordinate driver logistics
own event execution identifying and resolving gaps with incentives and contests
communicate regularly with drivers about events and app tracking
generate scheduled and ad hoc reports for clients and internal teams
maintain and troubleshoot driver tracking systems
launch driver surveys, contests, and events on a regular basis
provide on-the-job training and support to team members
participate in departmental process improvement initiatives
perform special projects and other duties as assigned