Special Event Coordinator

A Grand Event Tent & Event Rentals is a premier event rental company serving the Washington DC metropolitan area, including Maryland and Virginia. Renowned for designing and delivering luxury weddings, corporate galas, political functions, and milestone celebrations, this company has established a strong reputation built on exceptional customer service, top-quality equipment, and consistently earning 5-star client experiences. With their commitment to excellence, A Grand Event transforms ordinary gatherings into unforgettable moments, offering comprehensive event solutions that cover everything from tent rentals to décor and detailed event layout planning. As an established and growing company, they prioritize collaboration, innovation, and customer satisfaction, making them a leader in the event rental industry within the region.

The role of Event Coordinator / Event Designer is a full-time, in-office position based at their Gaithersburg, Maryland location. This exciting role is ideal for someone passionate about event planning and design, offering the unique opportunity to work closely with clients to create memorable events. The coordinator will be involved in all aspects of event planning, from guiding clients through the design and logistics of weddings, galas, and corporate events, to recommending tent sizes, layouts, and décor that perfectly align with each client’s vision. Utilizing specialized rental software, the event coordinator will draft proposals, contracts, and floorplans, ensuring all details are meticulously planned. The role also requires coordination with venues, vendors, and planners to guarantee smooth event execution.

Beyond office duties, the position includes site visits, assisting with permits, supporting on-site installations when necessary, and representing the company at industry and wedding expos. This dynamic role necessitates excellent communication skills, the ability to manage multiple projects under pressure, and strong negotiation skills to build lasting client relationships. The position offers a competitive salary range between $45,000 and $60,000 annually, complemented by an uncapped commission potential of $15,000 to $30,000+, offering total compensation between $60,000 and $90,000 or more. Additionally, employees benefit from a 401(k) plan with company safe harbor match, negotiable paid time off, six paid holidays, bonus opportunities including sales bonuses, extra PTO, and annual performance reviews. This is a fantastic opportunity to join a creative, fast-paced industry and grow professionally with an award-winning company that values teamwork, innovation, and client satisfaction.