Special Activities Coordinator

The City of San Antonio is a vibrant and culturally rich municipality known for its commitment to community engagement and cultural preservation. Within its vast array of services and programs, the City prioritizes creating meaningful and enriching experiences for its residents and visitors. One notable venue that contributes significantly to these goals is the Mission Marquee Plaza along with the World Heritage Center. These venues serve as cultural and community hubs that host an array of dynamic activities, including Farmers and Artisans Markets, movie screenings, cultural events, and the prestigious World Heritage Festival. The City of San Antonio is actively looking to hire an Events Coordinator who will play a pivotal role in planning and coordinating these major activities. This position is designed to attract and sustain the interest of local and out-of-town groups, ensuring robust community participation and successful event execution.

The Events Coordinator will work under general direction and bear the responsibility for major and general event planning activities. This includes the critical task of identifying new opportunities for program development, attracting various groups, and committing them to participate at Mission Marquee Plaza and the World Heritage Center. The role may involve overseeing assigned staff to execute special activities and events effectively. Operating within the vibrant cultural and historical context of San Antonio, the coordinator will have the opportunity to contribute directly to the community’s cultural fabric by developing programs that are not only revenue-producing but also culturally meaningful.

The position operates during business hours from 8:30 a.m. to 5:30 p.m. from Tuesday through Saturday, with the understanding that attendance and support during evenings and other days for events throughout the year are essential. This flexible schedule reflects the nature of event coordination, requiring responsiveness and adaptability to diverse scheduling needs. Additionally, the role involves intensive collaboration with civic groups, local organizations, and media outlets to ensure effective promotion and execution of events. This includes creating and maintaining contact with local civic groups, preparing and delivering presentations to promote City facilities, establishing administrative procedures, and managing records for scheduled activities.

The events handled by this role span a broad spectrum from farmers markets to large-scale community festivals, each carrying its own unique demands and opportunities. The coordinator will be instrumental in developing cultural programs that leverage City facilities to generate revenue while fostering community engagement and cultural celebration. The role also requires managing media contacts, drafting press releases, and preparing event reports, reflecting the administrative and promotional facets of the job.

This position is ideal for a dedicated professional with a passion for community-oriented event planning and cultural programming. Success in this role demands excellent organizational skills, interpersonal abilities, a proactive approach to community engagement, and strong competency with technology for tracking attendance, managing budgets, and digital documentation. Given the diverse and multi-lingual character of the San Antonio community, bilingual Spanish and English skills are highly valued to facilitate inclusive communication and outreach. The City of San Antonio provides a supportive work environment with opportunities to influence the cultural vitality and community spirit of one of Texas's most historic cities.