Social Activities Coordinator

Indio, CA, USA|Onsite

Job Overview

Employment Type

Temporary

Full-time

Compensation

Hourly

Range $24.00 - $27.00

Work Schedule

Flexible

Weekend Shifts

Benefits

competitive salary

seasonal employment

community engagement

Professional Development

flexible schedule

dynamic work environment

team collaboration

Job Description

Associa is a renowned property management company with a strong presence in the real estate and resort community management sector. The company specializes in delivering exceptional management services to various properties, including luxury resorts, residential communities, and commercial properties. Associa is committed to enhancing the living and recreational experience of residents and guests by fostering vibrant, well-managed communities that emphasize quality service and community engagement. Their expertise, coupled with a customer-oriented approach, has earned them a reputable standing in the industry. One of their notable projects includes managing Outdoor Resort Indio (ORI), a premier luxury Class A motorcoach resort located in Indio, California. ORI is widely recognized for its upscale amenities, scenic location, and a robust calendar of social and recreational activities that contribute to a lively and inclusive resort atmosphere.

The Social Activities Coordinator role at Associa offers an exciting seasonal full-time opportunity at ORI. This position is integral to the resort's social activities program, responsible for curating and executing a comprehensive and engaging calendar of events designed to elevate the guest and owner experience throughout the resort season. The coordinator acts as the creative and operational center, working closely with the volunteer Social Activities Committee, comprised of dedicated lot owners who offer insights and guidance to ensure event programming remains fresh, innovative, and aligned with the luxury nature of the resort.

This role requires a blend of creativity, organization, and interpersonal skills, serving as the face of the resort’s social program. The coordinator is tasked with managing all aspects of event planning, from concept development to logistical execution, including vendor management, catering, decoration, and entertainment coordination. Essential financial responsibilities include budget management and compliance with California sales tax regulations concerning event transactions. Additionally, the coordinator oversees communication and engagement with resort owners and guests by creating an inclusive, welcoming environment that encourages participation and strengthens community bonds.

This full-time seasonal position runs through the resort season, ending May 1st, 2027, and offers a competitive hourly wage ranging from $24.00 to $27.00, based on experience. It demands an energetic, enthusiastic individual capable of working a flexible schedule including evenings, weekends, and holidays as dictated by event needs. This is a prime opportunity for driven professionals eager to bring dynamic social experiences to a luxury resort setting while cultivating meaningful community relationships in an engaging, fast-paced environment.

Job Requirements

Minimum of two years of experience as a social activities coordinator, activities director, event coordinator or comparable role at a luxury RV resort, motorcoach resort, hotel, or full-service resort property
demonstrated track record of planning and executing successful social events and activities programs
ability to present examples of prior work, event portfolios, or measurable program outcomes at time of interview
outgoing, energetic and genuinely enthusiastic about community engagement
demonstrated ability to meet, greet and build rapport with a diverse population of owners and guests
proven ability to collaborate effectively within a volunteer committee structure
respectful, patient and skilled at building consensus among engaged community members
professional, polished demeanor with demonstrated conflict resolution skills
ability to de-escalate situations and arrive at constructive outcomes while preserving relationships
working knowledge of California sales tax requirements as they apply to event ticket sales, food and beverage transactions and merchandise
proficient in Microsoft Office Word and Excel
ability to learn Newbook or similar POS/activities management software quickly
prior experience with a comparable hospitality or event management platform is a plus
reliable, punctual and available to work a flexible schedule including evenings, weekends and select holidays as required by the activities calendar

Job Qualifications

Minimum of two years of experience as a social activities coordinator, activities director, event coordinator, or comparable role at a luxury RV resort, motorcoach resort, hotel, or full-service resort property
demonstrated track record of planning and executing successful social events and activities programs
ability to present examples of prior work, event portfolios, or measurable program outcomes
outgoing, energetic, and genuinely enthusiastic about community engagement
demonstrated ability to meet, greet, and build rapport with a diverse population of owners and guests
proven ability to collaborate effectively within a volunteer committee structure
respectful, patient, and skilled at building consensus among engaged community members
professional, polished demeanor with demonstrated conflict resolution skills
ability to de-escalate situations and arrive at constructive outcomes while preserving relationships
working knowledge of California sales tax requirements as they apply to event ticket sales, food and beverage transactions, and merchandise
proficient in Microsoft Office Word and Excel
ability to learn Newbook or similar POS/activities management software quickly
prior experience with a comparable hospitality or event management platform is a plus

Job Duties

Plan, schedule, and execute a full seasonal calendar of community events including themed parties, mixers, tournaments, holiday celebrations, and special interest activities
develop creative, original activity concepts that keep the program fresh and reflective of ORI's luxury resort environment season after season
coordinate all event logistics including venue setup, vendor management, catering coordination, décor, entertainment, supplies procurement, and post-event breakdown
maintain detailed event files including run-of-show documents, vendor contacts, post-event notes, and budget tracking records
partner closely and respectfully with the Social Activities Committee, incorporating owner input and ideas into event planning while providing professional guidance on execution
facilitate productive committee meetings, distribute agendas in advance, keep discussions on track, and document action items and decisions
navigate differing opinions among committee members diplomatically, fostering consensus and maintaining momentum for the program
serve as a welcoming, enthusiastic ambassador for the social program, greeting owners and guests at events, encouraging participation, and creating an inclusive community atmosphere
respond promptly and professionally to owner and guest inquiries, suggestions, and concerns related to social activities
apply sound conflict resolution skills to address issues that may arise, preserving relationships and upholding program integrity
prepare and manage event budgets, track expenditures and report actual vs. budget results through the management company to the HOA
process ticket sales, event fees, and merchandise transactions using Newbook point-of-sale and activities management platform in accordance with ORI policies
apply a working knowledge of California sales tax requirements to correctly determine when tax must be collected on event tickets, merchandise, and food and beverage transactions and when transactions are exempt, maintaining accurate documentation for HOA tax reporting
maintain organized records of events, budgets, vendor agreements, and participant data throughout the season
produce event summary reports and season-end documentation for the HOA Board
utilize Microsoft Office Word and Excel for correspondence, scheduling, budgeting, and reporting
learn and proficiently operate Newbook as ORI's point-of-sale and activities management platform