Senior Meetings, Events, and Travel Planner

Forvis Mazars, LLP is an independent member of Forvis Mazars Global, a leading global professional services network known for delivering exceptional assurance, tax, and consulting services across all 50 states in the U.S. and internationally. With a rich legacy spanning over 100 years and a robust team of more than 7,000 professionals, Forvis Mazars ranks among the largest public accounting firms in the United States. The firm prides itself on cultivating an unmatched client experience and fostering a workplace culture where relationships matter, learning fuels growth, and every individual feels valued and empowered to thrive. Forvis Mazars' commitment to its team members is reflected in its comprehensive total rewards program and flexible work environment designed to support career growth and personal wellbeing. The company champions diversity and equal opportunity, ensuring a fair and inclusive employment process without regard to age, race, gender, sexual orientation, disability, or other protected statuses. This dedication fosters a collaborative and dynamic workplace where innovation and excellence are the cornerstones of success.

The Internal Meetings and Events Senior Associate role at Forvis Mazars, LLP is a pivotal position responsible for managing a wide range of meetings and training events essential to the firm's operational and strategic objectives. This position involves end-to-end coordination of internal events, requiring an individual with a minimum of 8 years of experience in corporate meeting and event planning. The Senior Associate works closely with event owners to thoroughly understand event objectives and requirements, ensuring that every event delivers exceptional value and aligns with organizational goals. Key responsibilities include managing event budgets, negotiating with suppliers and service providers, and overseeing all logistical aspects such as venue setup, production, transportation, accommodations, catering, entertainment, and registration processes. The role also encompasses the development and maintenance of event-related technology platforms, including registration systems, websites, and conference apps, in partnership with the Event Technologist on the team. Moreover, the Senior Associate collaborates with other planners to share best practices and support larger firm-wide programs.

An important aspect of the role is managing the firm’s corporate travel program, which demands expertise in vendor relationships, Concur system reporting, and travel support through various tools and communication channels. The Senior Associate is tasked with building and maintaining strong internal and external partnerships, reviewing and processing event invoices for accuracy, and training new team members to uphold high standards of event execution. Due to the nature of the work, the position requires flexibility for onsite event execution, with travel expected approximately 20% of the time, sometimes for extended periods.

This role demands exceptional organizational and project management skills, a keen eye for detail, and the ability to multitask effectively while prioritizing competing demands. Strong communication, negotiation skills, and a proactive, service-oriented mindset are essential for success. Candidates holding certifications such as Certified Meeting Professional, along with experience in Cvent and the travel industry, are highly desirable. This senior-level position offers an exciting opportunity to contribute to and shape the extraordinary experiences Forvis Mazars is known for delivering.