Job Overview
Employment Type
Consulting
Full-time
Compensation
Salary
Range $85,000.00 - $100,000.00
Work Schedule
Standard Hours
Benefits
Paid Time Off
sick leave
Paid federal holidays
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
short-term disability insurance
long-term disability insurance
Employee assistance program
matching 401(k) plan
Job Description
TeleSolv Consulting is a reputable organization established in 2000, dedicated to providing comprehensive professional and administrative services to both public and private sector clients with global operations. Known for its commitment to delivering innovative solutions, TeleSolv integrates sound management principles with cutting-edge technologies to help senior executives effectively manage programmatic, scheduling, and technical risks. The company has been recognized as one of the top 1000 fastest-growing businesses by Inc.com in 2019, reflecting its strong growth and commitment to excellence. TeleSolv’s client base spans various industries and government agencies, underscoring its versatility and expertise in managing complex projects and initiatives.
TeleSolv Consulting is currently seeking an experienced Senior Meeting Planner/Event Facilitator to join their team. This role plays a critical part in supporting federal government initiatives by planning, coordinating, and executing conferences, meetings, workshops, and stakeholder engagement activities. The position requires exceptional organizational skills, strong communication abilities, and extensive experience managing multifaceted events. The Senior Meeting Planner/Event Facilitator will work closely with government personnel, contractors, grantees, and diverse stakeholders to ensure seamless event execution while enhancing participant experience and supporting the government’s mission objectives.
The role involves comprehensive event planning and logistical coordination, including managing venue arrangements, travel logistics, event registration, and preparation of meeting materials such as agendas, presentations, and briefing documents. The Senior Meeting Planner/Event Facilitator will also facilitate conference sessions and discussions, ensuring that all audio-visual requirements are met and operational. This position may require travel to various meeting and conference locations throughout the United States to support government engagements. Additionally, the individual will be responsible for monitoring event timelines, providing updates on milestones, managing multiple concurrent events, resolving logistical challenges, and completing post-event activities such as satisfaction surveys and attendee feedback collection.
Working in this position demands a high level of professionalism, attention to detail, and the ability to manage multiple priorities and deadlines in a fast-paced environment. The ideal candidate will have strong customer service skills, stakeholder engagement experience, and the capacity to work independently while maintaining close collaboration with government teams and vendors. TeleSolv supports its employees by offering excellent compensation, training, advancement opportunities, and comprehensive benefits including paid time off, sick leave, up to 11 paid federal holidays, medical, dental, vision insurance, company-paid life insurance, short-term and long-term disability insurance, an employee assistance program, and a matching 401(k) plan.
This senior role is essential in ensuring that events and meetings contribute effectively to the goals of the federal agency served and that participants have a positive and professional experience throughout. The Senior Meeting Planner/Event Facilitator will be a key contributor to the success of various stakeholder and government engagement activities, leveraging their expertise to manage logistics with precision and to facilitate impactful discussions and workshops.
TeleSolv Consulting is currently seeking an experienced Senior Meeting Planner/Event Facilitator to join their team. This role plays a critical part in supporting federal government initiatives by planning, coordinating, and executing conferences, meetings, workshops, and stakeholder engagement activities. The position requires exceptional organizational skills, strong communication abilities, and extensive experience managing multifaceted events. The Senior Meeting Planner/Event Facilitator will work closely with government personnel, contractors, grantees, and diverse stakeholders to ensure seamless event execution while enhancing participant experience and supporting the government’s mission objectives.
The role involves comprehensive event planning and logistical coordination, including managing venue arrangements, travel logistics, event registration, and preparation of meeting materials such as agendas, presentations, and briefing documents. The Senior Meeting Planner/Event Facilitator will also facilitate conference sessions and discussions, ensuring that all audio-visual requirements are met and operational. This position may require travel to various meeting and conference locations throughout the United States to support government engagements. Additionally, the individual will be responsible for monitoring event timelines, providing updates on milestones, managing multiple concurrent events, resolving logistical challenges, and completing post-event activities such as satisfaction surveys and attendee feedback collection.
Working in this position demands a high level of professionalism, attention to detail, and the ability to manage multiple priorities and deadlines in a fast-paced environment. The ideal candidate will have strong customer service skills, stakeholder engagement experience, and the capacity to work independently while maintaining close collaboration with government teams and vendors. TeleSolv supports its employees by offering excellent compensation, training, advancement opportunities, and comprehensive benefits including paid time off, sick leave, up to 11 paid federal holidays, medical, dental, vision insurance, company-paid life insurance, short-term and long-term disability insurance, an employee assistance program, and a matching 401(k) plan.
This senior role is essential in ensuring that events and meetings contribute effectively to the goals of the federal agency served and that participants have a positive and professional experience throughout. The Senior Meeting Planner/Event Facilitator will be a key contributor to the success of various stakeholder and government engagement activities, leveraging their expertise to manage logistics with precision and to facilitate impactful discussions and workshops.
Job Requirements
- Must be a U.S. citizen
- Bachelor’s degree from an accredited college or university
- Minimum of ten (10) years of experience in event planning, event supervision, and event facilitation
- Ability to obtain and maintain any required Government suitability or background investigation
Job Qualifications
- Must be a U.S. citizen
- Bachelor’s degree from an accredited college or university
- Minimum of ten (10) years of experience in event planning, event supervision, and event facilitation
- Ability to obtain and maintain any required Government suitability or background investigation
- Demonstrated experience coordinating conferences, workshops, meetings, and large-scale events
- Experience preparing professional documents, reports, presentations, briefings, and meeting materials
- Strong experience with Microsoft Office Suite, including Word, Excel, and PowerPoint
- Experience preparing, editing, and finalizing correspondence, presentations, and briefing materials
- Ability to coordinate meetings, teleconferences, stakeholder engagements, and event logistics
- Strong written and verbal communication skills
- Exceptional organizational, multitasking, and time management abilities
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Strong customer service and stakeholder engagement skills
- Experience coordinating with diverse groups of participants, vendors, and Government personnel
- Ability to work independently while maintaining a high level of professionalism and attention to detail
- Experience tracking event schedules, deliverables, and action items through completion
Job Duties
- Plan, coordinate, and facilitate government meetings, conferences, workshops, and stakeholder events
- Manage all logistical aspects of meetings and conferences, including venue coordination, room reservations, and event scheduling
- Prepare meeting materials, agendas, presentations, binders, name badges, table tents, posters, and other conference-related materials
- Coordinate event registration processes and establish registration platforms that meet applicable federal requirements
- Take meeting notes and prepare draft and final meeting minutes for Government review and distribution
- Coordinate hotel accommodations, travel arrangements, and conference facility requirements
- Monitor event planning timelines and provide routine updates regarding readiness, milestones, and logistical preparations
- Coordinate with Government personnel, conference facilities, vendors, and stakeholders to ensure successful event execution
- Facilitate conference sessions, meetings, and discussions as required
- Prepare and manage audio-visual requirements, ensuring equipment is operational prior to events and properly removed following event completion
- Assist in resolving logistical issues, attendee concerns, and event-related challenges
- Support the development of reports, briefings, correspondence, and presentation materials
- Conduct post-event activities, including satisfaction surveys and collection of attendee feedback
- Ensure meeting materials are completed and distributed in accordance with project schedules and requirements
- Support multiple concurrent events while maintaining quality, timeliness, and customer satisfaction standards
Job Criteria
Experience
Expert Level (7+ years)
Job Location
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