Senior Meeting Planner - Onsite

EDJ Associates, Inc. is a distinguished woman-owned management consulting and technical services firm headquartered in Herndon, Virginia. Established in 1999, the company has earned a reputable track record for delivering exceptional project management and execution across various sectors including federal agencies, state and local governments, private corporations, and nonprofit entities. EDJ specializes in core areas such as event planning, peer review support, and information management, showcasing a comprehensive expertise suited for dynamic and multifaceted project demands. Being a trusted partner in these sectors, EDJ is committed to operational excellence, client satisfaction, and fostering innovative solutions that align with client goals and regulatory standards.

The available position is for a Senior Meeting Planner based at the Department of Treasury in Washington, DC. This onsite role is pivotal in managing and executing contract deliverables related to the planning, coordination, and completion of multiple concurrent events. The Senior Meeting Planner will play a critical role in overseeing all phases of event management including budget development, financial tracking, and status reporting. This individual must handle complex planning activities for both virtual and in-person meetings, ensuring seamless vendor coordination, including audio-visual and catering services, all while maintaining a close watch on budget adherence. The role demands regular interface with clients and project team members to produce high-quality deliverables within stipulated timelines.

Key responsibilities encompass full-cycle management of meetings, from conception through to post-event activities, with the added responsibility of producing detailed financial reviews and maintaining event databases. The role requires up to 25% travel outside the tri-state metro area, reflecting the dynamic nature of the job. Essential skills include a strong knowledge of federal travel regulations, proficiency in Microsoft Office 365, and familiarity with virtual meeting platforms such as Zoom and Microsoft Teams. Knowledge of SharePoint and Cvent tools for event planning is highly valued. The Senior Meeting Planner must demonstrate exemplary organizational and interpersonal skills, adept at managing multiple projects simultaneously and thriving under tight deadlines. Physical capability to assist with the setup, execution, and breakdown of events, including lifting materials weighing up to 50 pounds, is also a requirement, emphasizing hands-on involvement in event logistics.

This role offers a compelling opportunity for experienced professionals holding a college degree and significant expertise in meetings management. Certifications such as Certified Meeting Professional (CMP) or Certified Government Meeting Professional (CGMP) are desirable, reinforcing the company’s commitment to quality and professionalism in event planning. EDJ Associates, Inc. nurtures a collaborative work environment where flexibility and proactive problem-solving are highly valued, making it an ideal employer for candidates seeking to advance their careers in the field of meeting and event planning within the federal government landscape.