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Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Paid Time Off
Retirement Plan
Professional Development
flexible schedule
Job Description
EDJ Associates, Inc. is a distinguished woman-owned management consulting and technical services firm headquartered in Herndon, Virginia. Established in 1999, the company has earned a reputable track record for delivering exceptional project management and execution across various sectors including federal agencies, state and local governments, private corporations, and nonprofit entities. EDJ specializes in core areas such as event planning, peer review support, and information management, showcasing a comprehensive expertise suited for dynamic and multifaceted project demands. Being a trusted partner in these sectors, EDJ is committed to operational excellence, client satisfaction, and fostering innovative solutions that align with client goals... Show More
Job Requirements
- College degree
- Minimum of six plus years experience in planning meetings
- Ability to lift, carry, and move materials and equipment weighing up to 50 pounds
- Ability to stand and walk for extended periods
- Proficient with Microsoft Office 365
- Knowledge of Federal Travel Regulations
- Experience with virtual meeting platforms such as Zoom or MS Teams
- Ability to manage multiple projects simultaneously
- Excellent organizational and interpersonal skills
- Ability to prioritize and meet tight deadlines
- Willingness to travel up to 25% outside metropolitan area
- Strong communication skills
- Ability to work independently and in a team environment
Job Qualifications
- College degree
- Minimum of six plus years experience in planning meetings
- Certified Meeting Professional (CMP) or Certified Government Meeting Professional Certification (CGMP) desired
- Other certifications in meetings/events planning are a plus
- Proficient with or skilled in the use of Microsoft Office 365
- Knowledge of Federal Travel Regulations (FTR)
- Experience with virtual meeting platforms such as Zoom or MS Teams
- Knowledge and experience using SharePoint and Cvent for meeting planning highly desired
- Knowledge and experience with managing procedures and staff for events up to 500 participants
- Detail oriented with a high level of organizational and interpersonal skills
- Ability to manage multiple projects and meet deadlines
- Excellent people skills in dealing with clients, vendors, and internal staff
- Ability to prioritize and meet tight and diverse timelines
- Ability to work both independently and as part of a dedicated team
- Ability to be flexible and work on projects outside written job description
- Ability to lift, carry, and move materials and equipment weighing up to 50 pounds during event setup, execution, and breakdown
- Ability to stand and walk for extended periods while providing onsite meeting support
Job Duties
- Provide full-cycle management and support for virtual and in-person meetings of various sizes and complexity
- Manage vendor requirements including audio visual and catering
- Develop and manage overall conference budget relative to event costs to ensure meetings are completed within budget parameters
- Manage financial review and reconciliation
- Develop, maintain and share team management plan for pre-onsite and post-planning activities
- Interface with client and project team members to produce quality materials and complete timely project/conference-related deliverables within client requirements
- Manage multiple operating budgets for meeting projects and meeting preparation
- Travel up to 25% of the time outside of the tri-state metropolitan area
- Provide onsite meeting support
- Provide virtual meeting support
- Maintain event databases
- Perform other duties and responsibilities as assigned
Job Criteria
Experience
Expert Level (7+ years)
Job Location
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