Senior Meeting Planner - Onsite

EDJ Associates, Inc. is a distinguished woman-owned small business specializing in management consulting and technical services, headquartered in Herndon, Virginia. Established in 1999, EDJ Associates has built a strong reputation for delivering excellence across a broad range of project areas, including administrative and peer review support, event planning, logistics management, and information management. Our diverse clientele includes Federal agencies, state and local government bodies, private sector companies, and nonprofit organizations, reflecting our deep expertise and trusted partnerships in various sectors.

As a seasoned management consulting firm, EDJ Associates prides itself on its commitment to quality, responsiveness, and adaptability. We leverage extensive industry knowledge and hands-on experience to navigate the complexities of government regulations and the unique demands of our clients. Our success hinges on meticulous project planning, innovative problem-solving, and the ability to stay aligned with client goals and federal compliance standards.

The Senior Meeting Planner role at EDJ Associates is a dynamic and crucial position responsible for the end-to-end management of multiple concurrent events. This role demands a highly organized and detail-oriented professional who can efficiently oversee contract deliverables such as budget creation, financial tracking, status reporting, and vendor coordination. Serving as the primary bridge between clients, vendors, and project teams, the Senior Meeting Planner ensures that all event logistics—from audiovisual setup to catering services—are flawlessly executed within budget and timeline constraints.

Located onsite in Washington, DC, this full-time position allows for some travel, up to 25% outside the tri-state metropolitan area, offering opportunities to work on various high-profile events both virtually and in person. A key part of the role involves providing onsite support, maintaining event databases, and managing multiple operating budgets. The Senior Meeting Planner must be adept at employing technology platforms such as Microsoft Office 365, Zoom, Microsoft Teams, SharePoint, and Cvent to aid in efficient meetings and seamless communication.

Candidates for this role need a minimum of six years of professional meeting planning experience, with a preference for those holding Certified Meeting Professional (CMP) or Certified Government Meeting Professional (CGMP) certifications. The ideal professional will demonstrate exceptional interpersonal, organizational, and multitasking skills, coupled with the ability to adapt flexibly to evolving project requirements. Physical capabilities to manage event setup and breakdown activities, including lifting up to 50 pounds and standing or walking for extended periods, are important for onsite event support.

This position at EDJ Associates offers a unique opportunity for candidates seeking a challenging and rewarding career in event planning within a well-established consulting environment that values innovation, client satisfaction, and personal growth. Join our team and contribute to creating impactful events that support government and private sector initiatives while advancing your professional skills in a collaborative and supportive workplace.