Job Overview
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Job Description
The National Science Foundation (NSF) is an independent federal agency that supports fundamental research and education in all the non-medical fields of science and engineering. Established to promote the progress of science, NSF funds research, education, and innovation initiatives that drive national advancements and technological breakthroughs. Recognized for its commitment to scientific excellence, NSF plays a pivotal role in shaping the research agenda and fostering collaboration among scientists, educators, and policymakers across the United States.
Within NSF, the TIP (Technology, Innovation and Partnerships) directorate focuses on accelerating the translation of fundamental science and engineering discoveries into applications that can contribute to economic growth and national security. The directorate oversees various programs and initiatives that connect government, academia, and industry to address critical technology challenges.
The Meeting Coordinator position at NSF represents a senior-level support role within the TIP directorate, providing essential leadership to the meeting planning team. This role is crucial in ensuring the seamless execution of meetings and events that support the directorate's mission. These gatherings range in size from intimate meetings of 10 attendees to large-scale conferences accommodating up to 600 participants. The Meeting Coordinator oversees comprehensive administrative and logistical aspects that enable the successful delivery of contract requirements related to these meetings.
By managing interactions with vendors, the Meeting Coordinator ensures timely and cost-effective procurement of services needed for event execution. Responsibilities also include setting up meeting spaces to meet specific configurations and requirements, ensuring adequate technological and material support is in place. Developing and formatting meeting materials is another key duty, helping facilitate clear communication and effective participant engagement.
The role demands proactive communication management, including issuing registration reminders and responding promptly to participant inquiries to maintain high levels of satisfaction and smooth coordination. Additionally, the Meeting Coordinator liaises effectively with speakers and exhibitors, facilitating their involvement and logistical needs to enhance the overall quality of the events.
Travel arrangements and participant reimbursements are carefully coordinated, reflecting the Meeting Coordinator's integral contribution to operational efficiency and participant experience. Onsite support during conferences and events guarantees that any issues are swiftly addressed, enabling productive and professionally managed meetings.
This position requires a candidate who is a U.S. citizen and capable of passing a comprehensive background check. Preference is given to individuals holding a college degree, coupled with a minimum of five years' experience in organizing and coordinating a wide array of meetings and events within a fast-paced office environment. The Meeting Coordinator role at NSF offers an excellent opportunity for a seasoned professional to apply their expertise in event management within a prestigious federal scientific agency dedicated to innovation and technological progress.
Within NSF, the TIP (Technology, Innovation and Partnerships) directorate focuses on accelerating the translation of fundamental science and engineering discoveries into applications that can contribute to economic growth and national security. The directorate oversees various programs and initiatives that connect government, academia, and industry to address critical technology challenges.
The Meeting Coordinator position at NSF represents a senior-level support role within the TIP directorate, providing essential leadership to the meeting planning team. This role is crucial in ensuring the seamless execution of meetings and events that support the directorate's mission. These gatherings range in size from intimate meetings of 10 attendees to large-scale conferences accommodating up to 600 participants. The Meeting Coordinator oversees comprehensive administrative and logistical aspects that enable the successful delivery of contract requirements related to these meetings.
By managing interactions with vendors, the Meeting Coordinator ensures timely and cost-effective procurement of services needed for event execution. Responsibilities also include setting up meeting spaces to meet specific configurations and requirements, ensuring adequate technological and material support is in place. Developing and formatting meeting materials is another key duty, helping facilitate clear communication and effective participant engagement.
The role demands proactive communication management, including issuing registration reminders and responding promptly to participant inquiries to maintain high levels of satisfaction and smooth coordination. Additionally, the Meeting Coordinator liaises effectively with speakers and exhibitors, facilitating their involvement and logistical needs to enhance the overall quality of the events.
Travel arrangements and participant reimbursements are carefully coordinated, reflecting the Meeting Coordinator's integral contribution to operational efficiency and participant experience. Onsite support during conferences and events guarantees that any issues are swiftly addressed, enabling productive and professionally managed meetings.
This position requires a candidate who is a U.S. citizen and capable of passing a comprehensive background check. Preference is given to individuals holding a college degree, coupled with a minimum of five years' experience in organizing and coordinating a wide array of meetings and events within a fast-paced office environment. The Meeting Coordinator role at NSF offers an excellent opportunity for a seasoned professional to apply their expertise in event management within a prestigious federal scientific agency dedicated to innovation and technological progress.
Job Requirements
- must be a us citizen
- must be able to pass a background check
- five or more years experience in meeting coordination or event planning
- ability to handle multiple tasks in a fast-paced environment
- strong organizational skills
- excellent communication skills
- college degree strongly preferred
Job Qualifications
- college degree strongly preferred
- five or more years organizing and coordinating logistics of meetings and events in fast-paced office environment
- strong leadership and communication skills
- experience managing vendor relationships
- ability to multitask and manage time effectively
- proficiency with meeting planning software and tools
- excellent problem-solving abilities
Job Duties
- oversee the placement of orders with vendors
- set up meeting rooms
- develop and format meeting materials
- issue registration reminders and respond to participant inquiries
- coordinate with speakers and exhibitors
- coordinate travel and participant reimbursements
- provide onsite support at conferences and events
Job Criteria
Experience
Expert Level (7+ years)
Job Location
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