Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $27.81 - $36.06
Benefits
Paid Time Off
Paid holidays
Paid parental leave
Medical insurance
Vision Insurance
Dental Insurance
Life insurance
401K Matching
Job Description
CBRE is a global leader in real estate services and investment, recognized as a Fortune 500 company with a strong commitment to sustainability and innovation. With a presence in numerous countries, CBRE provides a comprehensive range of services that span facilities management, property management, capital markets, advisory and transaction services, valuation, and consulting. The company is dedicated to creating inspiring work environments that foster growth, collaboration, and creativity, making it a preferred employer in the real estate industry.
CBRE offers exceptional benefits and a forward-thinking culture that emphasizes employee well-being, professional development, and diversity. Benefits such as generous paid time off, paid holidays, paid parental leave, and comprehensive medical, dental, and vision insurance contribute to a supportive workplace that values its employees' health and work-life balance. The company also provides competitive 401(k) matching and life insurance options, ensuring financial security for its workforce.
The Senior Meeting & Events Coordinator role is an integral part of CBRE’s Workplace Experience function, focusing on delivering world-class customer service to clients and visitors within designated buildings. This position involves assisting with the coordination and execution of small to medium-sized meetings, conferences, and events, ensuring seamless planning and smooth operation. A key aspect of this role includes being the secondary point of contact for these events, coordinating logistics that span transportation, signage, special needs accommodations, event security, and much more with clients, vendors, and team members.
This role requires excellent organizational skills and the ability to create a hospitable environment for attendees and event owners on the day of each event. Additional responsibilities involve managing room configurations, event supplies, technical troubleshooting, and post-event reporting. The Senior Meeting & Events Coordinator also supports facilities management by overseeing work order tracking, conducting inspections, ensuring compliance with safety regulations, handling emergency repairs, and participating in projects such as desk moves and small facility tasks.
The role demands physical stamina, given its requirements to stoop, stand, walk, climb stairs, and lift heavy loads up to 50 pounds. Candidates with up to two years of related experience and a high school diploma or GED are encouraged to apply. A working knowledge of Microsoft Office applications and strong communication skills are also crucial to effectively exchanging information and supporting the team.
The position offers a competitive hourly wage ranging from $27.81 to $36.06, dependent on the candidate's skills and experience. CBRE is committed to equal employment opportunities and encourages individuals from diverse backgrounds to apply. They provide reasonable accommodations throughout the hiring process to candidates with disabilities, emphasizing inclusivity and respect for all employees.
Joining CBRE as a Senior Meeting & Events Coordinator not only promises a fulfilling career with a global leader in real estate services but also an opportunity to develop professionally within a supportive and dynamic environment. This role is perfect for someone passionate about event coordination, customer service, and facility operations, seeking a balance of administrative and hands-on tasks within an innovative and collaborative culture.
CBRE offers exceptional benefits and a forward-thinking culture that emphasizes employee well-being, professional development, and diversity. Benefits such as generous paid time off, paid holidays, paid parental leave, and comprehensive medical, dental, and vision insurance contribute to a supportive workplace that values its employees' health and work-life balance. The company also provides competitive 401(k) matching and life insurance options, ensuring financial security for its workforce.
The Senior Meeting & Events Coordinator role is an integral part of CBRE’s Workplace Experience function, focusing on delivering world-class customer service to clients and visitors within designated buildings. This position involves assisting with the coordination and execution of small to medium-sized meetings, conferences, and events, ensuring seamless planning and smooth operation. A key aspect of this role includes being the secondary point of contact for these events, coordinating logistics that span transportation, signage, special needs accommodations, event security, and much more with clients, vendors, and team members.
This role requires excellent organizational skills and the ability to create a hospitable environment for attendees and event owners on the day of each event. Additional responsibilities involve managing room configurations, event supplies, technical troubleshooting, and post-event reporting. The Senior Meeting & Events Coordinator also supports facilities management by overseeing work order tracking, conducting inspections, ensuring compliance with safety regulations, handling emergency repairs, and participating in projects such as desk moves and small facility tasks.
The role demands physical stamina, given its requirements to stoop, stand, walk, climb stairs, and lift heavy loads up to 50 pounds. Candidates with up to two years of related experience and a high school diploma or GED are encouraged to apply. A working knowledge of Microsoft Office applications and strong communication skills are also crucial to effectively exchanging information and supporting the team.
The position offers a competitive hourly wage ranging from $27.81 to $36.06, dependent on the candidate's skills and experience. CBRE is committed to equal employment opportunities and encourages individuals from diverse backgrounds to apply. They provide reasonable accommodations throughout the hiring process to candidates with disabilities, emphasizing inclusivity and respect for all employees.
Joining CBRE as a Senior Meeting & Events Coordinator not only promises a fulfilling career with a global leader in real estate services but also an opportunity to develop professionally within a supportive and dynamic environment. This role is perfect for someone passionate about event coordination, customer service, and facility operations, seeking a balance of administrative and hands-on tasks within an innovative and collaborative culture.
Job Requirements
- High school diploma or GED
- Up to 2 years of job-related experience
- Ability to fulfill the physical requirements including stooping, standing, walking, climbing stairs
- Must be able to lift and carry heavy loads of 50 lbs or more
- Ability to follow basic work routines and standards
- Communication skills to exchange straightforward information
- Working knowledge of Microsoft Office products
Job Qualifications
- High School Diploma or GED
- Up to 2 years of job-related experience
- Working knowledge of Microsoft Office products such as Word, Excel, Outlook
- Strong organizational skills with an inquisitive mindset
- Communication skills to exchange straightforward information
Job Duties
- Secondary point of contact for smaller meetings and events
- Provide support for larger and more complex meetings and events as needed
- Work with clients, vendors, and team members to coordinate guest services including arrival experience, transportation, signage, displays, special needs requirements, printing, and event security
- Create a hospitable environment for attendees, event owners, and vendors on the day of the event
- Assist with conference room turnover and midday room refresh
- Reconfigure rooms for evening indoor and outdoor spaces
- Respond to event activities such as gathering event supplies, equipment needs, food and beverage services, facility security
- Conduct room setup, refresh, and removal of food, beverage, and service items
- Complete room checks and ensure technical and visual spaces are functional, troubleshoot audio and technical issues
- Manage a small inventory of event supplies
- Coordinate master meeting and events calendar for small to medium-sized event spaces
- Communicate events schedule with team and service providers
- Assist with post-event reporting and reconciliation
- Escalate potential issues and concerns as appropriate
- Review assigned work orders and partner with available teams to track completion
- Manage work orders via CMMS system documenting labor hours, assets, and on-time completion
- Inspect installations for compliance with building codes and safety regulations
- Conduct routine maintenance inspections, troubleshoot potential issues, and make repairs
- Respond promptly to emergency situations and customer requests
- Conduct quality assurance checks and oversee materials inventory
- Coordinate daily workload, emergency repairs, and quality assurance checks
- Document and report activities to supervisors
- Work alongside Space and Occupancy team to schedule and perform desk moves
- May work on small projects and other duties as assigned
- Follow defined procedures and processes under close supervision and guidance
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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