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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $104,500.00 - $110,000.00
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Wellness Program
401(k) retirement plan
Paid Time Off
Paid parental leave
Job Description
The National Geographic Society is a renowned nonprofit organization dedicated to inspiring people to care about the planet. With a rich history spanning over a century, the Society leverages the power of science, technology, education, exploration, and storytelling to drive global impact and foster greater understanding of the world. As a leader in the nonprofit sector, National Geographic collaborates with various partners including foundations, government agencies, corporations, and individuals to fund and support its diverse mission-driven programs. Its Advancement team is essential in cultivating philanthropic partnerships and producing transformative events that deepen engagement and generate broad public support for the... Show More
Job Requirements
- Bachelor's degree preferred
- 7+ years experience with in-person meeting or event planning or relevant nonprofit experience
- ability to build strong working relationships and foster trust
- effective written and oral communication skills
- excellent critical thinking skills and sound judgment
- excellent organizational skills and attention to detail
- ability to prioritize tasks under deadline and manage one's own time efficiently
- ability to work on highly collaborative teams with interdependent tasks
- strong interpersonal skills with diplomacy and tact
- ability to support evening and weekend events and travel domestically or internationally (10-15%)
Job Qualifications
- Bachelor's degree preferred
- 7+ years experience in in-person meeting or event planning or relevant nonprofit experience
- ability to build strong working relationships and foster trust
- effective written and oral communication skills
- excellent critical thinking and judgment skills
- strong organizational and attention to detail
- ability to prioritize and manage time efficiently
- experience working in collaborative teams
- strong interpersonal skills with diplomacy and tact
- ability to support evening and weekend events and travel domestically and internationally
Job Duties
- Oversee logistics for 2-3 multi-day, multi-venue hybrid summits and events including Storytellers Summit, Explorers Festival and International Explorers Festival
- Act as liaison to production agency for production plans and approvals
- Manage additional high profile events such as receptions, dinners, film screenings, meetings and gatherings
- Coordinate planning and execution teams to ensure brand adherence, budget compliance, and audience consideration
- Organize logistics including venue, hotel, AV, catering, content production, copy development, environmental fabrication, transportation, travel and printing
- Steward budgets focusing on tracking, spending efficiency, and resource allocation
- Process contracts and payments with legal and finance teams
- Create and implement staffing plans, volunteer schedules and training
- Source and negotiate contracts for venues and vendors via RFP processes
- Lead internal and external meetings with stakeholders to align on event objectives
- Support travel and communications for Explorers, speakers, and VIPs
- Build relationships across departments to foster collaboration and trust
- Manage communication across planning teams
- Oversee internal stakeholders' needs and align expectations for event success
- Develop briefing documents and presentations for leadership, partners and attendees
- Brief stakeholders on event updates and insights
- Participate in planning and pre-event meetings
- Work with vendors to ensure efficient engagement processes
- Provide backup support for registration and work with marketing on promotions
- Represent signature events team on working groups
Job Criteria
Experience
Expert Level (7+ years)
Job Location
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