Senior Manager, Meetings and Events

The American Psychological Association (APA) is a leading scientific and professional organization representing psychology in the United States. Focused on fostering the advancement, communication, and application of psychological knowledge to benefit society and improve lives, APA offers a wide range of resources, including publications, conferences, and educational programs, serving thousands of members from various psychology disciplines. As a well-established entity in the non-profit sector committed to supporting psychology professionals, APA regularly organizes significant annual events such as its flagship Annual Meeting and the APA Wellness Conference, providing unique networking, educational, and professional development opportunities for its members and affiliates.

The Senior Manager, Meetings and Events at APA holds a critical leadership role overseeing the comprehensive logistics and operational management of the Association’s Annual Meeting and the APA Wellness Conference. This full-time professional position entails managing complex event logistics involving multiple stakeholders, vendors, and internal teams to ensure seamless execution of APA’s key meetings and conferences. The Senior Manager’s responsibilities include coordinating staff housing, vendor services, transportation, and special group accommodations during the Annual Meeting, as well as managing logistical arrangements for allied group meetings and the Wellness Conference. By directly supervising temporary event personnel and serving as the main liaison between APA staff, hotels, vendors, and members, the role ensures all on-site and off-site event components align with organizational standards and exceed attendee expectations.

Key aspects of this position involve developing Requests for Proposals (RFPs), conducting site visits, negotiating contracts with hotels and service providers, and establishing efficient housing and transportation procedures. The Senior Manager ensures proper coordination of event details such as menu selections, audio-visual requirements, room setups, billing reconciliation, and maintaining accurate records of historical housing and financial data. By monitoring service quality and resolving logistical challenges, this role directly contributes to the overall success and smooth delivery of APA’s major events. The position demands exceptional organizational, communication, and problem-solving skills, alongside expertise in event management software, contract negotiation, and budget oversight.

Through active participation in industry conferences and ongoing professional development, the Senior Manager remains current with event planning best practices and emerging trends, leveraging innovative approaches to enhance meeting efficiency and attendee satisfaction. This pivotal role not only strengthens APA’s reputation within the professional psychology community but also supports its mission by facilitating impactful events that promote knowledge exchange and professional growth. This position offers a dynamic and challenging work environment for candidates passionate about event management and dedicated to advancing the psychology profession through well-executed, large-scale meetings and conferences.