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Senior Government & Community Relations Event Planning Specialist
Job Overview
Employment Type
Full-time
Compensation
Salary
Range $78,489.00 - $98,112.00
Work Schedule
Flexible
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
short-term disability
long-term disability
Employee assistance program
401(k) retirement plan
Paid Time Off
sick leave
Family care leave
Paid holidays
Birthday holiday
Education Assistance
teammate wellness program
Bereavement leave
Job Description
Wounded Warrior Project (WWP) is a renowned non-profit organization dedicated to honoring and empowering the nation’s veterans. Established with a heartfelt mission to support wounded veterans through a wide range of programs and services, WWP plays a critical role in advocating for those who have bravely served their country. The organization is driven by a passion to make a meaningful difference in the lives of veterans and their families by providing support systems that address physical, mental, and emotional needs. Known for its commitment to excellence and impact, WWP offers an inspiring work environment where team members are valued, supported,... Show More
Job Requirements
- Bachelor’s degree in event planning, hospitality, communications, or related field or equivalent combination of education, training, certification, and experience
- Five years of experience in event planning and management or hospitality environment
- Three years of experience with event registration and management software
- Three years of experience negotiating vendor contracts and rates
- Experience in government and community relations or similar fields, including public policy, advocacy, or community outreach
- Ability to obtain ASIST Certification within one year of hire
- Able to lift and carry items up to 20 pounds
- Able to travel up to 10 percent
- Ability to work in general office environment
Job Qualifications
- Bachelor’s degree in event planning, hospitality, communications, or related field or equivalent combination of applicable education, training, certification, and experience
- Five years of experience in event planning and management, or a hospitality environment
- Three years of experience with event registration and management software (e.g., Cvent, Salesforce, SurveyMonkey)
- Three years of experience negotiating vendor contracts and rates
- Experience in government and community relations or similar fields, including events tied to public policy, advocacy, or community outreach
- Strong project management skills, including the ability to manage multiple priorities, meet deadlines under pressure, and adapt to fast-paced, dynamic environments
- Excellent organizational and time management skills
- Strong collaboration skills with internal teams and external vendors
- Exceptional interpersonal skills with high emotional intelligence
- Strong written and verbal communication skills
- Professional presence and ability to represent organization at major events
- Proficiency in Microsoft Office and relevant IT tools
- Commitment to high standards of personal and business ethics
- Mission-driven and guided by core values
Job Duties
- Lead the planning and execution of large-scale, high-profile WWP GCR events for internal and external stakeholders, including conceptualization, attendee targeting, site selection, rate negotiation, catering, and on-site coordination
- Prepare WWP senior leaders for major GCR-led conferences, meetings, and engagements, providing support before and during events
- Manage event budgets and staffing, ensuring coordination of vendors, lodging, transportation, and AV needs, while exercising fiscal responsibility to safeguard donor funds
- Oversee the development and review of promotional materials (e.g., signage, briefing documents, media collateral) to enhance event visibility and awareness
- Create and maintain event schedules, timelines, agendas, and activity plans while communicating risks and updates to senior leadership
- Provide on-the-ground support and coordinate teammates and contract personnel during GCR events, ensuring day-of needs are met
- Coordinate vendor management and serve as liaison for VIP guests, vendors, and program participants
- Utilize event registration software (e.g., Cvent, Salesforce, SurveyMonkey) and emerging technologies to manage registration, budgeting, venue sourcing, and reporting
- Collaborate with Travel & Events and other WWP departments to coordinate logistics, travel, and lodging for warriors and teammates
- Manage multiple concurrent GCR events, adapting to challenges by identifying alternatives and consulting internal teams for support
- Lead GCR event planning meetings and participate in relevant events and briefings
- Maintain accurate records using registration and data management tools
- Perform financial reconciliations, process invoices and receipts, verify billing, and prepare financial reports
- Review contracts and invoices for compliance, including tax exemptions and banquet event orders (BEOs)
- Conduct post-event closeouts, including budget reviews, survey distribution, and process improvement recommendations
- Attend and actively participate in required training and/or meetings, including but not limited to New Teammate Orientation, WWP Cares, ASIST Suicide Prevention training, Leadership training, culture/team based training, or departmental huddles
- Other related duties as assigned
Job Criteria
Experience
Expert Level (7+ years)
Job Location
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