Job Overview
Employment Type
Full-time
Compensation
Salary
Range $91,000.00 - $112,000.00
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
401(k) retirement plan
Medical insurance
Health Savings Account (HSA)
Virtual health services
Dental Insurance
Vision Insurance
accident insurance
Job Description
Our client is a prestigious, award-winning global AM LAW 50 law firm with a strong presence in Chicago. Recognized for its excellence and innovation in the legal industry, this firm consistently ranks among the top in the Am Law 100. Known for cultivating a collaborative and inclusive workplace, they offer a dynamic environment where talented professionals can thrive and grow their careers. Their Chicago office represents a vibrant hub where legal expertise meets forward-thinking marketing and communications strategies to drive business development, client engagement, and community outreach.
The firm is seeking a Senior Coordinator of Marketing - Events and Sponsorships to join their Chicago team. This role is a key player within the Marketing and Communications Department, acting as the primary liaison for all event planning and sponsorship activities. As a non-exempt position with a competitive salary range of $91,000 to $112,000, this role operates on a hybrid schedule requiring at least 4 days in the office per week. The Senior Coordinator will play a critical role in executing firmwide events including major conferences and retreats, supporting local and national sponsorship initiatives, and managing all logistical and financial aspects of event production.
The role demands a highly organized and proactive individual capable of coordinating complex projects that align with the firm’s strategic goals. This person works closely with attorneys, marketing professionals, business development teams, and external vendors to deliver seamless, impactful events that enhance the firm's brand and strengthen client relationships. Responsibilities include managing budgets, tracking expenditures, negotiating contracts, and ensuring effective communication across all stakeholder groups.
Events managed by the Senior Coordinator span in-person, virtual, and hybrid formats with end-to-end ownership of timelines, vendor coordination, registration systems, and onsite execution. The incumbent must also collaborate cross-functionally with departments such as IT, Learning & Development, CRM, Accounting, and Hospitality to support all facets of the firm's events and sponsorship programs.
Additionally, the Senior Coordinator will be responsible for improving event processes, maintaining event management systems, and supporting marketing leadership with strategic projects and special initiatives. This role offers a unique opportunity to influence the firm’s market profile through targeted events and community engagement, partnering with Office Managing Partners in Chicago and Pittsburgh to align local activities with broader firm priorities.
This position is ideal for candidates with at least five years’ experience in event management, preferably within professional services or law firms, who are adept at juggling multiple responsibilities, have a keen eye for detail, and possess strong communication and negotiation skills. The successful candidate will demonstrate strategic thinking, financial acumen, and the ability to build strong relationships both internally and externally.
The firm is committed to supporting its employees with a comprehensive benefits package, fostering a supportive work-life balance and encouraging professional development. Joining this team offers the chance to work at a leading law firm with a commitment to excellence, innovation, and community impact through marketing and events.
The firm is seeking a Senior Coordinator of Marketing - Events and Sponsorships to join their Chicago team. This role is a key player within the Marketing and Communications Department, acting as the primary liaison for all event planning and sponsorship activities. As a non-exempt position with a competitive salary range of $91,000 to $112,000, this role operates on a hybrid schedule requiring at least 4 days in the office per week. The Senior Coordinator will play a critical role in executing firmwide events including major conferences and retreats, supporting local and national sponsorship initiatives, and managing all logistical and financial aspects of event production.
The role demands a highly organized and proactive individual capable of coordinating complex projects that align with the firm’s strategic goals. This person works closely with attorneys, marketing professionals, business development teams, and external vendors to deliver seamless, impactful events that enhance the firm's brand and strengthen client relationships. Responsibilities include managing budgets, tracking expenditures, negotiating contracts, and ensuring effective communication across all stakeholder groups.
Events managed by the Senior Coordinator span in-person, virtual, and hybrid formats with end-to-end ownership of timelines, vendor coordination, registration systems, and onsite execution. The incumbent must also collaborate cross-functionally with departments such as IT, Learning & Development, CRM, Accounting, and Hospitality to support all facets of the firm's events and sponsorship programs.
Additionally, the Senior Coordinator will be responsible for improving event processes, maintaining event management systems, and supporting marketing leadership with strategic projects and special initiatives. This role offers a unique opportunity to influence the firm’s market profile through targeted events and community engagement, partnering with Office Managing Partners in Chicago and Pittsburgh to align local activities with broader firm priorities.
This position is ideal for candidates with at least five years’ experience in event management, preferably within professional services or law firms, who are adept at juggling multiple responsibilities, have a keen eye for detail, and possess strong communication and negotiation skills. The successful candidate will demonstrate strategic thinking, financial acumen, and the ability to build strong relationships both internally and externally.
The firm is committed to supporting its employees with a comprehensive benefits package, fostering a supportive work-life balance and encouraging professional development. Joining this team offers the chance to work at a leading law firm with a commitment to excellence, innovation, and community impact through marketing and events.
Job Requirements
- Bachelor’s degree in marketing, communications, hospitality, or related field
- 5+ years of experience in event management preferably in a professional services environment
- proven leadership and team management experience
- excellent organizational, communication, and negotiation skills
- demonstrated strategic thinking skills with the ability to assess complex information, identify opportunities, and develop solutions aligned with organizational goals
- strong budgeting and financial acumen with experience managing budgets, monitoring spending and making data-informed financial decisions
- effective vendor and stakeholder management skills including the ability to build productive relationships, manage expectations, and oversee external partners
- exceptional attention to detail with the ability to ensure accuracy, consistency, and compliance across work products and processes
- strong written and verbal communication skills with the ability to convey information clearly and professionally to a variety of audiences
- proficiency in event technology platforms and CRM tools
Job Qualifications
- Bachelor’s degree in marketing, communications, hospitality, or related field
- 5+ years of experience in event management preferably in a professional services environment
- proven leadership and team management experience
- excellent organizational, communication, and negotiation skills
- demonstrated strategic thinking skills with the ability to assess complex information, identify opportunities, and develop solutions aligned with organizational goals
- strong budgeting and financial acumen with experience managing budgets, monitoring spending and making data-informed financial decisions
- effective vendor and stakeholder management skills including the ability to build productive relationships, manage expectations, and oversee external partners
- exceptional attention to detail with the ability to ensure accuracy, consistency, and compliance across work products and processes
- strong written and verbal communication skills with the ability to convey information clearly and professionally to a variety of audiences
- proficiency in event technology platforms and CRM tools
Job Duties
- Plan and execute major firmwide events including the annual Partner Conference and Partner Retreat
- manage multi-day in-person, virtual, and hybrid events from inception through completion
- partner with senior leadership, marketing, business development, and programs lead to gather requirements and align events with firm strategy
- maintain event timelines, planning calendars, and deliverables to ensure events remain on track
- analyze event outcomes and attendee feedback and develop recommendations for continuous improvement
- coordinate sponsorship opportunities and maintain relationships with key partners, vendors, and external organizations
- support contract negotiation and ensure fulfillment of sponsorship commitments
- develop and manage event budgets, monitor expenses and ensure compliance with firm policies
- process check requests, track expenses, reconcile costs, and support post-event financial reporting
- manage administrative tasks related to events including shipping, packing, scanning, filing, and recordkeeping
- conduct venue research and site selection, coordinate contracts, hotel accommodations, and banquet arrangements
- manage vendors for venues, catering, audiovisual services, décor, and logistics
- oversee registration systems, invitation design and distribution, RSVP tracking, and attendee communications
- manage mobile meeting apps, event materials, nametags, signage, and onsite logistics
- provide travel coordination and onsite event support including occasional evening and weekend assignments
- collaborate with internal departments including IT, Learning & Development, Firmwide Videoconferencing, CRM, Travel, Accounting, Office Services, Hospitality, Knowledge Management, CLE staff, and Marketing
- support client-facing webinars and external events in partnership with the Events and Marketing teams
- utilize and maintain event management systems, CRM tools, registration platforms, firm calendaring tools, and conference room scheduling systems
- assist with building event campaigns within the firm’s event management platform
- maintain event resources including planning tools, templates, vendor contacts, manuals, and best practices
- identify opportunities for process improvements and workflow efficiencies
- proofread all event-related communications and collateral to ensure accuracy, clarity, and brand consistency
- deliver a high level of customer service to internal stakeholders, clients, and external partners
- serve as a resource to the Office Managing Partners in Chicago and Pittsburgh to elevate the firm’s local market profile through targeted events, sponsorships, and community engagement initiatives while partnering closely to plan and manage the local events and sponsorship budget in alignment with firm priorities
- coordinate client entertainment such as receptions, dinners, and cultural or sporting events sometimes on short notice
- support the Chief Marketing Officer and Marketing Directors on special projects and initiatives as assigned
- perform other duties as assigned by senior marketing leadership
Job Criteria
Experience
Expert Level (7+ years)
Job Location
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